Accounting Administrator

Aston Carter•Kansas City, MO

4d•$24 - $26•Onsite

About The Position

The Payroll Data Entry Administrator supports the accounting team by accurately processing certified payroll data for employees and subcontractors, performing front-end accounts payable data entry, and assisting with basic payroll processes. This role communicates frequently with internal project teams and external subcontractors to resolve payroll issues, utilizes Excel for reporting and organization, and handles a variety of administrative and accounting-related office duties.

Requirements

Hands-on experience with accounts payable processes and front-end AP data entry.
Proficiency in data entry, including certified payroll data for employees and subcontractors.
Experience with invoice processing and basic bookkeeping tasks.
Strong working knowledge of Microsoft Excel for reporting, data organization, and spreadsheet management.
Ability to use multiple technology platforms and accounting systems effectively.
Strong communication skills for collaborating with internal teams and external subcontractors.
High level of attention to detail and accuracy in handling financial and payroll information.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Administrative support experience within an accounting or finance environment.
Understanding of certified payroll processes and documentation.

Nice To Haves

Background in accounting or administration within a business or construction-related environment.
Comfort working in a fast-growing organization and adapting to evolving processes.
Ability to build positive working relationships with project teams and subcontractors.
Demonstrated reliability and professionalism in handling confidential payroll and financial data.

Responsibilities

Enter and maintain certified payroll data for both company employees and subcontractors with a high degree of accuracy.
Perform front-end accounts payable data entry, including invoice processing and related documentation.
Assist with basic certified payroll processes to ensure compliance and timely completion of payroll activities.
Communicate with internal partners, such as project coordinators and project leadership, to address and resolve issues related to certified payroll data.
Communicate with external partners, including subcontractors, to clarify and correct certified payroll information as needed.
Utilize Microsoft Excel to create, update, and maintain reports and spreadsheets for payroll and accounts payable data.
Support the accounting department with general office and administrative duties, including data entry, filing, and document organization.
Use multiple technology platforms and accounting systems to input, track, and reconcile financial and payroll information.
Maintain accurate records and documentation to support bookkeeping and accounting functions.
Ensure all work is completed with strong attention to detail, organization, and adherence to established procedures.

Benefits

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Paid holidays
10 days of PTO upon permanent hire, increasing to 15 days
Total contributions of over 10% through an ESOP and 401(k) plan for permanent team members