Accounting Administrator

MEI Rigging & Crating•Sparks, NV

8d•Onsite

About The Position

The Regional Office Accounting Administrator performs multiple tasks and supports general office operations to help ensure that all areas are working efficiently. Primary responsibility is the efficient operation of the regional office site by supporting the coordination of accounting administration and operational functions at the direction of Regional Office Accounting Manager.

Requirements

High school diploma (or G.E.D)
Minimum of two (2) years of recent successful office accounting (Accounts Receivable, Accounts Payable, Bookkeeper) experience is preferred but not required
Minimum of two (2) years recent experience with accounting software is preferred but not required
Embraces our Values, Vision, Mission and Company Culture
Excellent communication skills with a spirit of customer service
Ability to maintain a high level of accuracy in preparing and entering information
Strong computer skills
High level of confidentiality - safeguarding vendor and customer information
Strong organizational, detail-oriented, and multi-tasking skills
Excel and data entry skills
Excellent written and oral communication and interpersonal skills with internal and external stakeholders
Organizational, detail oriented and multi-tasking skills
Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor
Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site.
Must be able to work in a high functioning team environment.
Display the highest levels of honesty, integrity, and professionalism.
Take pride in your work and in the company.
Communicate openly and strive for peak performance in daily tasks.
Know and deliver the quality service MEI’s customers have come to expect.

Responsibilities

Proper and timely processing of vendor invoices and submittal to Corporate AP for remittance
Obtaining proper information required for new vendor set up and MEI credit approval with new vendors including understanding of insurance and 1099 MISC compliance and requirements
Performing reconciliation and retention of employee credit card transactions and documentation per processes
Entry into accounting systems for item receipts of purchases materials and services
Communicate and follow up with vendors on discrepancies
Creating purchase requisitions/orders at the request of Regional Office Management for job related materials and services
Code vendor Purchase Orders with appropriate GL account/location and note adjustments as needed
Track and resolve open Purchase Orders, complying with Purchasing Policies, Processes and Procedures
Review AR aging to ensure compliance and initiate collection efforts
Maintain accounts receivable customer files and records
Proper processing and delivery of customer invoices including retention of customer job file and invoice per process
Assist with month end closing responsibilities and comply with deadlines
Handling of cash receipts per policy including Merchant processing of AR credit cards
Collecting new customer information such as credit applications, W-9 and submitting to Corporate AR for determination of credit terms and entry
Assist with ordering of office, janitorial, and kitchen supplies utilizing company purchasing processes
Provide primary front office reception, including receiving and transferring incoming calls and greeting and directing visitors
Handling and processing of incoming mail
General clerical duties including copying, scanning, and filing of vendor and customer records
Other tasks as assigned