Accounting Officer/Agent·e comptable

Cooperation Canada • Ottawa, ON

3d

About The Position

Working closely with the Director of Finance and Operations, the Accounting Officer plays a central role in supporting Cooperation Canada’s day-to-day financial operations and overall organizational health. This position is responsible for delivering accurate, timely, and compliant accounting, payroll, and financial reporting services across the full financial management cycle. As part of a small and collaborative Finance and Operations team, the Accounting Officer manages core accounting functions including accounts payable and receivable, reconciliations, payroll processing, and project financial tracking. The role supports the organization’s grant-funded work by contributing to budgeting, financial monitoring, and donor reporting, and by applying institutional donor requirements consistently and rigorously. The Accounting Officer also contributes to the organization’s financial planning processes, including forecasting, collective agreement implementation, audits, and strategic and annual planning. In doing so, they help strengthen internal controls, improve systems and processes, and support staff across the organization in understanding and applying financial policies and procedures. This role is well-suited to a detail-oriented and service-minded accounting professional who is motivated by contributing to a mission-driven organization and who values collaboration, continuous improvement, and equity-centered ways of working.

Requirements

• Post-Secondary education in a relevant discipline, such as accounting, finance or business or equivalent experience
• Demonstrated accounting experience mandatory, ideally in a non-profit environment (not mandatory)
• Demonstrated planning and execution skills in a multi-tasking environment
• Working knowledge of QuickBooks Online
• Knowledge of financial analysis tools, administrative processes and procedures
• Excellent computer literacy including Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent customer service and relationship management skills
• Excellent written and verbal communication skills
• Demonstrated capacity to work independently and in a team environment
• Strong problem-solving skills

Nice To Haves

• Working knowledge within a unionized environment
• French language skills
• Experience managing grants and contributions from institutional donors in a non-profit context
• Knowledge of international development and humanitarian issues

Responsibilities

• Manage all entries into the organization’s accounting program (QuickBooks Online)
• Manage Accounts Payable, including responding to vendor inquiries
• Manage Accounts Receivable including follow-up on unpaid invoices with members and responding to members' questions as well as preparing job posting invoices
• Perform bank and credit card reconciliations
• Manage corporate credit cards following Cooperation Canada internal control guidance
• Prepare bank deposits
• Prepare the HST returns as required
• Prepare payment requisitions for invoices, credit cards, and staff reimbursement
• Calculate and enter depreciation entries and adjustments
• Assist with the implementation of the collective agreement's financial clauses
• Prepare financial forecasting data, including assessment of salary trends and inflation, to inform collective agreement bargaining
• Process the bi-weekly payroll, verifying payroll change requests and updates to staff information as directed by Director, Finance & Operations
• Prepare Records of Employment (ROE), and other government legislated documentation as required
• Prepare and complete year-end processing including reconciliation, filing and preparation of T4s
• Set up and provide instruction to staff regarding online paystub portal (Wagepoint) and responding to payroll inquiries in a timely manner
• Calculate termination payment and retro payment calculations, and application of annual and ad-hoc payroll increases
• Prepare payroll reports to support MSPP and RRSP administration and payments
• Provide necessary payroll information for budgeting and financial reporting
• Prepare project financials across the project management cycle, including budgeting, financial monitoring and analysis, as well as reporting
• Assist the Director, Finance and Operations developing budgets for grant submissions with the program teams
• Prepare Budget vs Actuals regularly (monthly/quarterly) for the project expenses
• Liaise with the budget holders for coordination and monitoring of the project budgets
• Support the Director, Finance and Operations around project financial reporting, as needed
• Contribute to the organizational strategic and annual planning process and help on the implementation within finance team
• Assist the Director, Finance and Operations, with preparation of any other financial reports requested by the Deputy CEO, CEO or the Board of Directors
• Assist with annual Audit preparation, including completing year-end working paper packages for the auditors
• Assist the Director of Finance and Operations, with preparations for project audits
• Promotes and embodies an organizational culture that advances equity, diversity, inclusion and justice (EDIJ), reduces power abuse and inequalities and fosters trust and safety
• Perform other duties as identified as priorities by the Director of Finance and Operations
• Support annual and quarterly planning processes
• Participate in the implementation of key events of Cooperation Canada (such as the organization’s major bi-annual event, as needed)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree