Accounting & Office Manager Job Description

Frolic Community•Seattle, WA

3d•Hybrid

About The Position

Frolic is creating pocket-communities of 6–20 homes owned collectively via the Frolic Community cooperative housing model. We are seeking a detail-oriented and dependable Accounting & Office Manager to support Frolic's day-to-day financial operations across the company and its development entity LLCs. Reporting to the Controller, this role will own core accounting functions — accounts payable, accounts receivable, invoice processing, and month-end support — while also keeping the office running smoothly. This is a hands-on role well suited for someone who takes pride in accurate, timely work, thrives in a dynamic small-team environment, and is excited to grow with a mission-driven company reshaping how housing gets built.

Requirements

3–5+ years of experience in accounting, bookkeeping, or a closely related finance role.
Solid working knowledge of AP, AR, bank reconciliations, and general ledger coding.
Hands-on experience with accounting software (QuickBooks, Xero, or similar) and bill payment platforms such as Bill.com.
High proficiency in Excel/Google Sheets and the broader Google Workspace or Microsoft 365 suite.
Strong attention to detail and a track record of accurate, timely work.
Ability to manage multiple entities and priorities simultaneously without losing track of details.
Excellent written and verbal communication skills — comfortable coordinating with vendors, team members, and leadership alike.
Comfort working in a small, fast-paced, entrepreneurial environment where roles evolve and initiative is rewarded.
Must be authorized to work in the United States.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Business, Finance, or a related field.
Experience supporting a Controller or CFO in a multi-entity or real estate development environment.
Familiarity with project-level accounting or cost tracking for development or construction projects.
Experience with HR-adjacent functions such as payroll processing or onboarding coordination.
People who like to play, know themselves, and want to enjoy their work each day.

Responsibilities

Process and code incoming invoices across multiple entities, ensuring correct GL categorization and timely entry into Bill.com and accounting systems.
Manage accounts payable workflows — tracking due dates, preparing weekly payables reports for controller review, and coordinating payment runs following CFO approval.
Support accounts receivable functions including invoicing, payment tracking, and follow-up on outstanding balances.
Assist with month-end close activities including bank reconciliations, accrual entries, and financial data review.
Maintain organized, audit-ready records of all financial transactions across Frolic Community Inc. and its Development Entity LLCs.
Coordinate with the Controller on reporting for development managers and project-level financial summaries.
Liaise with vendors and payees on invoice corrections, new payee onboarding (W-9s, payment setup), and general inquiries.
Support payroll coordination, expense reporting, and other finance-adjacent administrative tasks as needed.
Manage general office operations including supply ordering, vendor coordination, mail handling, and maintaining a productive in-office environment.
Provide ad hoc administrative support to leadership and fill gaps as needed — this is a startup, and all hands on deck is part of the culture.