Accounting Manager

IHG•OK, OK

About The Position

The Accounting Manager manages daily hotel accounting activities, supports budget and strategic planning, and performs or assists with month-end close, reconciliations, financial reporting, tax filings, payroll audits, and financial analysis. The role coordinates accounting staff and work assignments, maintains timely and accurate accounting records in accordance with generally accepted accounting principles, and alerts management to potentially serious issues. The position works with hotel departments, guests, regulatory agencies, HMG Accounting staff, and the Director of Regional Hotel Finance. It promotes teamwork and quality service through daily communication and coordination. The Accounting Manager may train subordinate or clerical staff, supervise the Accounting department when the Assistant Director of Finance & Accounting is absent, perform additional accounting functions, and assist with other duties as assigned.

Responsibilities

Assist the Director of Area Finance, Director of Finance, and/or Assistant Director of Finance with preparing the budget, strategic plan, and goals program.
Perform or assist with month-end closing, including inputting and reconciling income, preparing reports, verifying the trial balance, and running financial statements for management review.
Manage daily accounting operations and staff assignments; plan and organize work, communicate goals, schedule work, maintain accounting standards, and alert management to potentially serious issues.
Enter general ledger entries and journal vouchers; ensure transactions are posted and updated promptly in accordance with generally accepted accounting principles; maintain hotel bookkeeping controls and subsidiary-ledger information.
Prepare tax reconciliations, payments, reports, investigations, supporting records, and required monthly, quarterly, and annual state, city, and federal tax filings.
Perform or assist with balance sheet and bank reconciliations.
Participate in monthly inventories and verify extensions; conduct monthly credit and other meetings and distribute minutes as needed.
Review accounts payable input and output, accounts receivable posting and billing, and the daily income report; ensure schedules are completed promptly.
Handle other accounts payable and receivable duties, including accommodation advance deposits, monthly invoices for other IHG hotels, the General Manager and retail outlets, monitoring house banks and investments, and investigating cashiers’ overages and shortages.
Prepare daily, weekly, and monthly reports according to reporting calendars and submit them on time.
Perform financial and statistical analysis and forecasting, and complete special projects as needed.
Promote teamwork and quality service through daily communication and coordination with Catering, Sales, Reservations, Accounting, and Front Office.
Audit payroll.
Supervise the Accounting department in the absence of the Assistant Director of Finance & Accounting.
Resolve guest billing disputes and answer questions, and provide service to accounts.
Coordinate with regulatory agencies to support compliance with governmental regulations and contractual agreements and to coordinate external audits.
Obtain or provide information to HMG Accounting staff and the Director of Regional Hotel Finance.
May ensure subordinate and other accounting clerical staff are properly trained and have the tools and equipment needed to perform their jobs.
May reconcile gratuities for payroll, maintain contract logs, audit or approve vendor or agency payments, review Income Auditors’ work, and fill in for the Director of Hotel Finance or Assistant Director of Hotel Finance during their absence.
May assist with other duties as assigned.