Accounting Manager

Dreisbach Enterprises•Oakland, CA

About The Position

The Accounting Manager is responsible for overseeing the company’s accounting operations, financial reporting, and internal controls. This role serves as both an accounting leader and a systems owner, ensuring the accuracy, integrity, and efficiency of automated accounting processes while maintaining full compliance with GAAP, tax, and regulatory requirements. The Accounting Manager maintains the highest level of confidentiality in handling private, proprietary financial reports, payroll data, tax information, family trust records, and LLC financial affairs. This position manages multiple entities, including corporate books, family trusts, and a portfolio of LLCs, requiring exceptional organizational skills, discretion, and the ability to navigate complex, multi-entity accounting structures.

Requirements

Bachelor’s or Master’s degree in Accounting, Finance, or a related field
CPA designation preferred
Minimum 5+ years of progressive accounting experience, including supervisory/people management responsibilities
Strong working knowledge of GAAP and financial reporting standards
Demonstrated experience managing automated accounting systems and workflows
Advanced proficiency in Microsoft Excel (complex formulas, pivot tables, data analysis, VLOOKUP/INDEX-MATCH)
Proven experience with multi-entity accounting environments, including LLCs, trusts, and partnerships
Strong analytical, organizational, and written/verbal communication skills
Ability to handle sensitive financial data with the highest level of confidentiality and discretion
Successful candidates will be required to pass a background check and post offer, pre-employment drug screen

Nice To Haves

Experience with cloud-based ERP and accounting platforms (e.g., Great Plains/Dynamics GP, Sage, NetSuite)
Experience with system integrations, data flows, and process automation design
Background in corporate and individual tax preparation, 1031 exchanges, and audit support
Experience with 401(k) plan administration, compliance testing, and benefit cost allocation
Industry experience relevant to real estate, warehousing, logistics, or freight operations

Responsibilities

Oversee daily accounting operations including general ledger, accounts payable, accounts receivable, and bank reconciliation across multiple entities (corporate, family trusts, and LLCs)
Manage month-end and year-end close processes
Prepare and review monthly and annual financial statements for all entities
Ensure accurate classification and recording of all transactions in accordance with GAAP
Perform variance analysis and provide meaningful financial insights to senior management
Process journal entries, adjustment entries, and reclassifications as needed for month-end and year-end close
Oversee daily AP operations, including invoice expense allocation, credit application reviews, stop-payment processing, and vendor inquiries
Reconcile AP/AR subledgers to the general ledger monthly
Review and approve invoice batches, payment runs (checks, ACH, wires) across multiple banking relationships
Manage vendor accounts, including setup, W-9 collection, vendor master file maintenance, and dispute resolution
Oversee AR collections process, review AR aging reports, and approve write-offs for bad debt and credit memos
Coordinate annual 1099 preparation and IRS filing
Manage specific vendor portals and payment processes
Report unclaimed properties
Review biweekly payroll registers and post payroll journal entries and tax entries to the GL for all entities
Reconcile payroll liability accounts monthly and review payroll tax deposits
Review quarterly payroll tax returns (941, state) and coordinate annual filings
Perform monthly benefits cost allocations for 401(k), health insurance, dental, vision, life, and workers’ compensation
Manage benefit cost allocations across entities
Review vacation accrual report on a monthly basis
Coordinate the preparation of corporate, LLC, trust, and individual income tax returns
Serve as primary contact with external CPA firm, gathering and providing all required financial information to support tax filings
Calculate and file quarterly estimated tax payments for all entities
Prepare and file property tax returns (Form 571-L) for multiple locations
Manage tax extension filings and respond to tax notices from IRS, state, and local authorities
File annual diesel fuel tax refund claims (Federal and California), unclaimed property reports, and business license renewals
Complete tax organizers for family members and related trusts as required
Serve as primary point of contact for external auditors
Coordinate staff to gather all required support documentation and respond to auditor inquiries
Coordinate annual 401(k) audit including payroll data reconciliation with census data
Manage 401(k) compliance testing, mandatory distributions, and forfeiture/unallocated plan asset account reviews
Maintain and strengthen internal controls, ensuring compliance with company policies and regulatory requirements
Supervise, mentor, and develop accounting staff
Set clear performance expectations and assign responsibilities based on expertise and workload
Review and approve work prepared by staff, including system-generated outputs
Provide training on accounting systems, automation tools, and evolving best practices
Maintain a confidential, respectful, calm, and solution-oriented work environment
Promote problem-solving discussions and encourage team engagement and professional growth
Collaborate cross-functionally with Operations, HR, and IT teams
Assist with annual budgeting and forecasting for corporate and subsidiary entities
Support management with ad-hoc financial analysis, cash flow management, and decision-making
Lead continuous improvement initiatives to enhance accuracy, efficiency, and scalability of accounting operations
Drive standardization and documentation of all accounting processes and procedures