Accounting Manager

CAMPAIGN FOR TOBACCO-FREE KIDS • Washington, DC

1d • Onsite

About The Position

The Accounting Manager is responsible for overseeing core accounting operations, including accounts payable (AP), accounts receivable (AR), general ledger (GL) activities, and assistance in financial reporting for a nonprofit organization. This role ensures compliance with nonprofit accounting standards, supports financial transparency across two entities, 501(c)(3) and 501(c)(4), and strengthens internal controls. The Accounting Manager supervises accounts payable staff, manages vendor relationships, and plays a role in audit, tax filings, budgeting, and continuous process improvements. This position is based in Washington, D.C. and reports to the Associate Vice President, Finance.

Requirements

• Bachelor’s degree in business or equivalent. Major in accounting preferred.
• 4+ years’ experience in finance and accounting functions. Non-profit organizations preferred.
• Experience in accounting and accounts-payable supervisory role.
• Ability to remain flexible and modify priorities, as necessary.
• Ability to work in a fast-paced, team-oriented environment while juggling multiple projects and deadlines.
• Strong oral and written communication skills.
• Excellent organizational skills and strong attention to detail.

Responsibilities

• Oversee full-cycle accounts payable processes and payment execution.
• Ensure proper documentation and compliance for vendor payments.
• Review, code, and process vendor invoices, and payment requests for accuracy and proper authorization.
• Manage weekly payment runs (ACH, wires, checks) and maintain positive vendor relationships.
• Reconcile accounts payable sub-ledger to the general ledger, assist with expense accruals, and prepare prepaid expense schedules.
• Ensure accurate vendor records, including banking information and tax documents (e.g., W-9s).
• Ensure accurate and timely issuance of 1099 forms to vendors at year-end.
• Resolve vendor issues, discrepancies, or disputes effectively and professionally.
• Develop and enforce accounts payable policies and procedures.
• Identify efficiencies in the AP workflow, assist with implementing and managing an automated AP system.
• Prepare and present AP metrics and reports and vendor spend analyses.
• Review and analyze AP aging reports; address outstanding liabilities and resolve discrepancies.
• Supervise and mentor Accounts Payable team members, ensuring accuracy, timeliness, and adherence to internal controls.
• Oversee accounts receivable processes, including invoicing, collections, and cash application.
• Monitor AR aging and work with internal teams to ensure timely collections.
• Ensure reasonableness of cost allocations between 501(C)(3) and 501(C)(4) entities.
• Work with Director of Grants Accounting & Reporting, and Grant Managers to ensure appropriate coding and allocation of expenses to grants, and periodic revenue recognition.
• Assist in preparation for and during the annual audit and IRS 990 preparation.
• Assist in preparation of the annual organizational budget.

Benefits

• Comprehensive medical, dental, and vision plan for employees and dependents.
• 403b plan participation (with 9% company contribution)
• 12 paid company holidays, 15 vacation days, 10 sick days, and 5 personal days (on an accrual basis each calendar year)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager