Accounting Manager
About The Position
Marin Country Club in Novato, California, is hiring a full-time Accounting Manager. The role oversees the club’s day-to-day accounting and financial operations, serves as its primary on-site accounting resource and liaison to Troon Shared Accounting, and supports accurate, efficient, and compliant financial processes while providing professional Member service. The manager may also supervise accounting or administrative staff. Responsibilities include coordinating Member billing and payments; accounts receivable and payable; account reconciliations; vendor invoice processing; inventory reporting; capital-project financial tracking; and month-end processes. The position works closely with Club management, department heads, Members, and Troon Shared Accounting on financial reporting, budgeting, forecasting, internal controls, and operational support. The role also supports event and banquet financial administration and maintains confidential financial and Member records.
Requirements
- Minimum of five years of accounting experience, preferably in a full-cycle accounting or month-end close environment.
- Working knowledge of GAAP, financial reporting, reconciliations, and general accounting practices.
- Strong proficiency in Microsoft Excel, accounting software, Member billing systems, and invoice management platforms.
- Strong analytical, organizational, and problem-solving skills, with attention to detail.
- Ability to work independently, manage multiple priorities, and consistently meet deadlines.
- Strong interpersonal and communication skills and ability to build productive cross-departmental relationships.
- Commitment to professional, courteous, and responsive Member service.
- Ability to explain financial information clearly and handle sensitive financial, personnel, and Member information with confidentiality and discretion.
Nice To Haves
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Experience in a private country club, hospitality, resort, or multi-department operation.
- Experience with Member billing, accounts receivable, accounts payable, and shared-services accounting teams.
- Prior experience supervising or mentoring accounting or administrative staff.
- Bilingual English/Spanish.
Responsibilities
- Oversee monthly Member billing, statement preparation and distribution, and the accuracy of Member accounts.
- Respond to Member billing questions, payment inquiries, and account discrepancies; process and reconcile payments, refunds, and approved adjustments.
- Monitor accounts receivable, aging, and delinquent accounts, coordinating collection efforts with Club management.
- Coordinate membership-related transactions with the Membership Department, including new memberships, resignations, upgrades, downgrades, initiation fees, and deposits.
- Maintain accurate and confidential Member financial records.
- Coordinate vendor invoice receipt, review, coding, approvals, and processing through Ottomate or other designated systems.
- Work with department heads and Troon Shared Accounting to resolve vendor and invoice issues and support timely payments and accurate records.
- Serve as the on-site liaison to Troon Shared Accounting for daily and month-end accounting activities.
- Prepare and maintain assigned account reconciliations, supporting schedules, and audit documentation.
- Review cash activity, bank transactions, and designated accounts; investigate discrepancies and resolve outstanding items.
- Assist with monthly financial reporting, variance analysis, annual budgeting, and forecasting.
- Coordinate with department heads to ensure financial information is submitted accurately and on time.
- Maintain accounting records in accordance with GAAP, company policies, and internal control requirements.
- Track capital-project expenditures, budgets, available funds, and related transactions; report spending and variances.
- Coordinate monthly inventory reporting for Food & Beverage, Golf, and other applicable departments, and investigate discrepancies.
- Monitor cash handling, deposits, point-of-sale transactions, and revenue reconciliations.
- Support compliance with purchasing procedures, expense controls, and financial policies.
- Provide department heads with accounting support, including financial reports, budget questions, expense coding, and accounting procedures.
- Support financial administration of Club events and banquets, including deposits, billing, payment reconciliation, and outstanding balances.
- Provide financial information and analysis to Club management and identify opportunities to improve processes, controls, and efficiency.
- May supervise, train, and support accounting or administrative staff.
- Maintain organized records and protect confidential Member, employee, and business information.
- Perform other duties as assigned by management.
Benefits
- Medical, dental, and vision coverage.
- 401(k) with employer match, for employees age 19 and older.
- Paid time off and leaves of absence, subject to applicable law and eligibility criteria.
- Eligibility for employee meals.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
