Accounting & Inventory Operations Coordinator

Aquatic Control Inc. • Seymour, IN

2d • $70,000 - $80,000 • Onsite

About The Position

Aquatic Control Inc. is seeking an Accounting & Inventory Operations Coordinator for its headquarters in Seymour, Indiana. This role is crucial for managing accounts receivable, accounts payable, and inventory tracking to ensure accurate financial records, timely cash flow, and reliable inventory reporting. The coordinator will collaborate with various departments, including sales, purchasing, and warehouse teams, to maintain efficient operational and financial controls.

Requirements

• Associate or bachelor’s degree in accounting, Finance, Business, or related field (or equivalent experience)
• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, inventory control, or related roles
• Experience using accounting or ERP software
• Strong proficiency with Microsoft excel
• Strong organizational and record-keeping skills
• High attention to detail and accuracy
• Proficiency in accounting or ERP software
• Ability to analyze reports and identify discrepancies
• Strong communication and problem-solving abilities
• Understanding of accounting principles related to AR, AP, and inventory

Nice To Haves

• CPA License or working towards one
• Experience with inventory accounting
• Experience in a warehouse, manufacturing, distribution, or field-service environment

Responsibilities

• Manage Accounts Receivable Specialist Processes: Record incoming payments, prepare AR aging reports, assist with collections, maintain accurate AR records, generate and distribute customer invoices, investigate and resolve billing discrepancies, monitor customer accounts, coordinate with sales and customer service teams, execute special customer invoices/payment requests, and provide surge support during peak season.
• Manage Accounts Payable Specialist Processes: Review, verify, and process vendor invoices, coordinate with purchasing and warehouse teams for goods receipt, ensure timely vendor payments, prepare payment runs, maintain vendor records, reconcile vendor statements, assist with vendor communication, and execute special vendor invoices/payment requests.
• Manage Inventory Record Processes: Track inventory receipts, transfers, adjustments, and usage, coordinate with warehouse staff for documentation, maintain accurate inventory records, perform inventory reconciliations, assist with physical inventory counts and cycle counting, monitor inventory levels, provide inventory valuation reports, and execute special inventory transaction requests.
• Help maintain accuracy and efficiency in accounting and inventory systems (ERP/Accounting software).
• Identify opportunities to improve processes, internal controls, and data accuracy.
• Assist in implementing new procedures or system improvements related to financial and inventory tracking.
• Work closely with sales, customer service, purchasing, and warehouse teams to ensure smooth operational flow.
• Communicate effectively regarding order processing, product receipt, and payment issues.
• Support management with financial and operational insights when needed.

Benefits

• Salary range: $70,000-$80,000
• Probationary Term (90 days)
• ETO (Time can be used for sick days or vacation) - 60 hours in the first year of employment, 120 hours per year from 1-10 years, 160 hours per year from 11-24 years, 200 hours per year 25 years of more
• Anthem Medical Insurance (the company pays the employee’s cost minus $1)
• Vision/Dental offered (employee pays premiums)
• Company puts $1,500 annually into an HSA for any employee that takes company medical insurance (pro-rated the first year)
• Corporate holidays with paid time off including 2 weeks over Christmas/New Years
• Corporate Holidays - New Year's Day, Good Friday, Memorial Day, Fourth of July, Labor Day, Thanksgiving, and Christmas
• Company Cell Phone
• 401k with company match up to 4% (Must be 21 years old)
• Bereavement Pay
• Short Term Disability
• Life Insurance on Employee ($20,000 paid by the employer)
• Accidental Death & Dismemberment on the employee ($20,000 paid by the employer)
• Paid Parental Leave (For full-time employees that have been employed for at least 12 months.)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree