UNIV - Accounting/Fiscal Manager I - Department of Neuroscience
About The Position
The Accounting/Fiscal Manager I serves the Department of Neuroscience and reports to the Department Administrator. The position manages financial analysis, reporting, reconciliations, budget preparation, procurement, asset management, and student funding, and provides billing support for CBI and other Neuroscience Cores. Success requires strong analytical and problem-solving skills, proficiency in Microsoft Excel, financial reporting and analysis experience, organization, initiative, and the ability to manage and prioritize responsibilities independently. The role manages financial reporting for unrestricted University, MUSCP, and MUSCF accounts; supports grant spending and budget reporting; oversees departmental purchasing and assets; contributes to annual budgets and faculty contracts; supports core billing and financial management; and coordinates financial and administrative processes for training-grant students and trainees. It also assists with special projects, strategic planning, and system-wide initiatives.
Requirements
- Bachelor's degree with accounting courses.
- Five years of professional experience in a related area such as accounting, auditing, banking, or finance.
- Strong analytical and problem-solving skills.
- Proficiency in Microsoft Excel.
- Demonstrated ability in financial reporting and analysis.
- Strong organizational skills, initiative, and ability to independently manage responsibilities and prioritize work effectively.
- Computer literacy.
Responsibilities
- Manage accounting and financial reporting for unrestricted departmental funds, including faculty start-up funds, expenses, endowments, allocations, institutional support, and other agreements.
- Perform financial analysis and distribute reports to faculty and department leadership; coordinate with grant managers to provide monthly portfolio reporting.
- Approve, oversee, and initiate WorkDay processes, including expenditures, journal entries, deposits, and customer invoicing.
- Monitor personnel effort and expenses on unrestricted funds; prepare payroll accounting adjustments, ASWs, and costing allocation changes; maintain personnel funding records and monitor grant and bridge funding.
- Conduct revenue, operating, and payroll reconciliations; advise on variances and cost-mitigation opportunities.
- Prepare and distribute monthly spending and budget-to-actual reports for restricted funds, including federal, state, and foundation grants.
- Alert investigators, grant managers, and leadership to spending variances and burn rates; ensure core-service accounts are correctly posted and updated before expiration.
- Analyze financial data, recommend corrective actions, maintain accurate FDM information, and work with grant managers on financial planning workbooks and meetings.
- Support effort reporting processes and compliance with federal, state, institutional, and agency guidelines; provide spending reports for ARC and COBRE grants, including cost-share accounts.
- Serve as the department Pcard liaison, monitor cardholder activity, review purchase requests, and ensure funds are available and purchases comply with institutional guidance.
- Oversee purchasing and related transactions, including Pcard purchases, travel and personal reimbursements, recruitment expenses, faculty professional allowances, funding assignments, and corrections.
- Monitor purchase orders and transaction accounting; oversee annual inventory and maintain asset and surplus records; ensure qualifying purchases are tagged and accounted for correctly.
- Support the annual budget process, track variances and reserve usage, prepare journal entries for scheduled transfers, and reconcile accounts by fund type quarterly.
- Prepare internal budgets and enter budget information into Adaptive Planning for personnel, transfers, operating expenses, and revenue; distribute monthly unrestricted-fund reports.
- Support the department administrator with annual faculty contracts and compensation plan calculators.
- Support monthly billing and invoicing for CBI and other Neuroscience Cores; coordinate compliance and participate in biannual rate-study reviews.
- Prepare timely core financial reports, ensure transfers and revenue are received and accounts are current, and meet monthly with core directors to review finances, variances, and projected revenue.
- Coordinate student and trainee onboarding and offboarding with grant managers, HR, central offices, and the College of Graduate Studies; serve as a liaison among students, postdocs, faculty, and the College.
- Coordinate timely WorkDay processing for student profiles, FTE, payroll, and stipends; ensure worker profiles are active and create supplier profiles as needed.
- Coordinate paperwork for training-grant trainees, including mentor forms, stipend and tuition payments; maintain department records, reconcile expected expenditures, and communicate with mentors about funding.
- Monitor eRA Commons for T32 trainee appointments and terminations and ensure statements of appointment are attached to stipends; support T32 budgets and reconciliations.
- Maintain internal documentation and tracking for payment processing, tuition payments, and future activities.
- Assist with financial-management and strategic-planning projects, participate in system-wide initiatives and meetings, and provide NBHI3 leadership and the program manager with quarterly spending analysis.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
