UNIV - Accounting/Fiscal Manager I - Department of Neuroscience

Medical University of South Carolina•Charleston, SC

About The Position

The Accounting/Fiscal Manager I serves the Department of Neuroscience and reports to the Department Administrator. The role manages and analyzes finances, prepares budgets and reports, performs reconciliations, and provides oversight of procurement, assets, and student funding. It also supports billing for CBI and other Neuroscience Cores. Success requires strong analytical and problem-solving skills, proficiency in Microsoft Excel, financial reporting and analysis experience, organization, initiative, and the ability to independently manage and prioritize work. The position manages financial reporting for unrestricted and restricted funds, supports grant managers and faculty with spending and budget-to-actual reports, and monitors compliance, variances, and funding. It oversees department purchasing and assets, supports annual budgeting and faculty contracts, and provides billing and financial-management support for CBI and other Cores. The role also coordinates financial and administrative processes for training grants and student and trainee funding, and contributes to special projects and strategic planning.

Requirements

Bachelor's degree with accounting courses.
Five years of professional experience in a related area such as accounting, auditing, banking, or finance.
Strong analytical and problem-solving skills.
Proficiency in Microsoft Excel and computer literacy.
Demonstrated ability in financial reporting and analysis.
Strong organizational skills, initiative, and ability to independently manage responsibilities and prioritize work effectively.

Responsibilities

Manage accounting and financial reporting for University, MUSCP, and MUSCF department accounts, including start-up funds, expenses, endowments, allocations, institutional support, and agreements.
Perform financial analysis; prepare and distribute reports to faculty and department leadership; collaborate with grant managers to provide monthly portfolio reporting.
Approve, oversee, and initiate WorkDay transactions, including expenditures, journal entries, deposits, and customer invoicing.
Monitor personnel effort and expenses on unrestricted funds; create payroll accounting adjustments and costing allocation changes; maintain personnel funding records and monitor pending grant or bridge funding.
Conduct revenue, operating, and payroll reconciliations; investigate variances and recommend ways to mitigate costs.
Prepare monthly restricted-fund spending and budget-to-actual reports; monitor grant burn rates and variances; maintain FDM records and ensure appropriate ledger-account usage.
Collaborate on grant financial planning, effort reporting, and reporting for ARC and COBRE grants, including cost-share accounts.
Serve as department Pcard liaison; review cardholder activity, approve purchase requests, confirm funding, and ensure expenses are properly coded and compliant with institutional guidance.
Monitor purchase orders and transactions, oversee annual asset inventory, maintain asset and surplus records, and ensure large purchases are appropriately tagged and accounted for.
Oversee procurement activities, including card purchases, travel and personal reimbursements, recruitment expenses, faculty professional allowances, funding assignments, and corrections.
Support annual budgeting, monitor variances and reserve usage, prepare journal entries and transfers, and maintain reconciled accounts by fund type.
Prepare internal budget documents and enter personnel, transfer, operating expense, and revenue information into Adaptive Planning; distribute monthly unrestricted-fund reports.
Support the Department Administrator with annual faculty contracts and compensation plan calculators.
Support monthly billing and invoicing for CBI and other Neuroscience Cores; collaborate on rate studies, monitor transfers and revenue, prepare reports, and meet with Core directors to review finances.
Coordinate onboarding and offboarding financial processes for students and trainees with grant managers, HR, central offices, and the College of Graduate Studies.
Ensure student and trainee WorkDay profiles, FTE, payroll or stipend setups, supplier profiles, and required paperwork are completed; maintain departmental documentation.
Reconcile expected student and trainee expenditures, communicate with mentors about funding, monitor T32 appointments and terminations in eRA Commons, and support T32 budgets and reconciliations.
Assist with financial management and strategic-planning projects and system-wide initiatives; provide NBHI3 leadership and the program manager with quarterly spending analysis.