Accounting/Finance Specialist (Payroll)

City of West Hollywood•Santa Monica, CA

3d•Hybrid

About The Position

The City of West Hollywood is seeking an Accounting/Finance Specialist (Payroll) to support the City’s payroll operations. This role is responsible for processing biweekly payroll, including entering and reviewing timecard data, leaves, and benefit information. The specialist will audit payroll data for accuracy, apply MOU and employment contract provisions, and prepare payroll closing activities. They will also assist with CalPERS, IRS, and other payroll audits, and support additional payroll compliance activities to ensure the City’s payroll is accurate, timely, and fully aligned with regulatory requirements. The Finance and Technology Services Department, which includes the General Accounting Division, is responsible for accounts payable and reporting, payroll processing and reporting, long-term debt, cash management, bank reconciliations, and investment management. The Division ensures integrity, stability, and transparency through fiscal responsibility and financial analysis, maintaining the City’s general ledger and recording all financial transactions. It also ensures compliance with internal controls, financial policies, and the budget, and prepares various financial reports for state and federal agencies.

Requirements

Associate's degree or equivalent from a two-year college or technical school; and, Three to four years of progressively responsible related experience; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Strong background in payroll and benefit administration.
Understanding of employee benefits administration, including health plan deductions, benefit reconciliations, and CalPERS retirement processing and reporting.
Ability to interpret and apply labor contracts, administrative rules and regulations, and relevant state and federal laws.
Experience using financial, payroll, and timekeeping software.
Detail-oriented, accurate, and able to meet deadlines in a fast-paced environment.
Discretion, sound judgment, and the ability to handle highly sensitive and confidential information.
Excellent customer service, collaborative work style, and ability to communicate City policies with courtesy.
Strong problem-solving skills, organizational abilities, and professionalism.
Flexibility and willingness to support other finance areas as needed.

Nice To Haves

Municipal or similar experience is highly preferred.
Experience with Tyler Eden and Tyler ERP is a plus.

Responsibilities

Reviewing employee timecards and processing bi-weekly payroll.
Reconciling payroll accounts, preparing journal entries, and assisting with payroll reporting.
Reconciling benefits deductions and processing payments to benefit providers.
Providing support to employees and supervisors regarding payroll matters, deadlines, and corrections.
Maintaining confidential payroll files, schedules, and databases.
Assisting with year-end payroll processes and audit requests.
Preparing reports, spreadsheets, and correspondence.
Supporting additional functions within the General Accounting Division as needed.