Accounting, Finance & Administration Manager

Pen Manufacturing (Formerly Pendarvis Manufacturing)•Anaheim, CA

22h•Onsite

About The Position

This is an opportunity for a high-accountability operator who wants direct access to the President, visible responsibility, and the ability to build a critical function within a growing industrial platform. The right candidate is an individual contributor who wants to perform the work personally, thinks like an owner, takes responsibility for outcomes, and enjoys bringing structure to an entrepreneurial and evolving business. They can move between detailed accounting work, employee administration, and broader business problems, are resourceful, responsive, persistent, and comfortable operating with limited supervision. They communicate directly, raise problems before they become emergencies, exercise excellent judgment, and maintain complete confidentiality. They are willing to handle both high-level and routine work without ego.

Requirements

7+ years of progressive accounting, finance, HR-administration, and business-operations experience
Experience as an Administration Manager, Accounting Manager, Office and Accounting Manager, Assistant Controller, or small-company Controller
Demonstrated ability to independently complete a monthly financial close
Strong knowledge of financial statements, reconciliations, accruals, AR, collections, payroll, benefits, and cash forecasting
Familiarity with inventory, WIP, job costing, and manufacturing ERP systems
Must be available to work onsite five days per week

Nice To Haves

Experience in manufacturing, construction, distribution, aerospace, or industrial services strongly preferred
Experience with QuickBooks, Ramp, Rippling, or comparable systems preferred

Responsibilities

Personally own and complete the monthly financial close
Prepare journal entries, accruals, reconciliations, financial statements, and supporting schedules
Maintain an accurate general ledger and organized financial records
Coordinate inventory, WIP, job-costing, and manufacturing-accounting entries
Personally build and update the weekly cash-flow forecast
Own customer invoicing follow-up, AR reporting, collections, and cash-receipt forecasting
Prepare weekly reporting for the President covering cash, collections, tax liabilities, and upcoming obligations
Complete bank, payroll, credit-card, and balance-sheet reconciliations
Administer Ramp, including cards, spending limits, receipts, coding, approvals, and expense compliance
Support budgeting, forecasting, audits, lender reporting, and accounting-cleanup projects
Identify discrepancies, cash risks, and control failures and drive them to resolution
Personally maintain the company’s tax and compliance calendar
Track federal, state, local, payroll, sales-and-use, property, and other tax liabilities
Prepare the underlying schedules, reconciliations, records, and payment information required for tax filings
Coordinate technical filings and tax positions with the company’s outside CPA
Track tax notices, filings, payment plans, deadlines, and payment confirmations through completion
Provide the President with clear reporting on current and upcoming tax liabilities
Maintain licenses, permits, registrations, insurance certificates, and renewal requirements
Personally administer Rippling and maintain accurate employee records
Process payroll inputs, timekeeping, PTO, deductions, reimbursements, and employee changes
Manage benefits enrollment, termination, employee questions, and carrier coordination
Complete onboarding, offboarding, background checks, I-9s, employee documentation, equipment, and systems access
Maintain confidential personnel files, handbook acknowledgments, job descriptions, and training records
Manage the HR inbox and respond to routine employee questions
Coordinate workers’ compensation, leave, and required employment documentation
Prepare offer letters and coordinate recruiting administration and interview scheduling
Work with the company’s HR consultant on investigations, employee relations, discipline, terminations, and complex California compliance matters
Serve as a trusted administrative liaison directly to the President
Personally manage office records, mail, supplies, subscriptions, access, equipment, and service providers
Coordinate meetings, travel, visitors, internal communications, and executive-administration needs
Create and maintain documented administrative processes, checklists, calendars, and reporting tools
Follow up directly with employees regarding receipts, approvals, forms, paperwork, and deadlines
Take loosely defined business problems, determine what needs to happen, and carry the work through completion
Support special projects involving lenders, advisors, insurance, systems, and future acquisitions
Build repeatable administrative systems that can eventually support additional Metal Solutions Holdings businesses
Handle employee, financial, legal, ownership, lender, and acquisition information with complete confidentiality