Accounting Disbursement Specialist

Home of the Innocents•Louisville, KY

11d•Onsite

About The Position

We are looking for an experienced Disbursement Specialist at Home of the Innocents to support our financial operations by ensuring accurate, timely, and compliant processing of payments, payroll functions, and accounting records. This position plays an important role in maintaining strong financial processes that allow us to continue serving children and families with excellence. As the Disbursement Specialist, you will manage daily accounts payable and payroll-related activities, process vendor payments, maintain accurate financial records, and support monthly and annual reporting requirements. You’ll collaborate with internal departments and external partners to ensure invoices, payments, and payroll functions are completed accurately and efficiently. Your attention to detail and organizational skills will help strengthen the financial foundation that supports our mission.

Requirements

Minimum of 2 years of experience in bookkeeping, accounting, payroll, or related financial operations.
Experience with payroll systems; Dayforce experience preferred.
Knowledge of accounts payable processes, payroll procedures, and general accounting principles.
Ability to interpret and apply accounting policies and procedures.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Excellent attention to detail with the ability to identify discrepancies and maintain accurate records.
Ability to work independently, follow written and verbal instructions, and make sound decisions.
Strong communication skills with the ability to work effectively with internal and external partners.
Proficiency with Microsoft Office and financial management systems.

Nice To Haves

Bachelor’s degree in accounting, finance, or related field preferred; equivalent experience considered.

Responsibilities

Route invoices through Avid Exchange for review and approval by responsible team members.
Process vendor payments through NetSuite, including timely check runs and ACH payment cycles.
Maintain accurate records for accounts payable transactions and reconcile accounts payable balances with the general ledger monthly.
Deposit checks and cash while maintaining, disbursing, and reconciling petty cash.
Prepare and coordinate annual issuance of 1099s, W-2s, and ACA Healthcare Forms.
Process biweekly payroll using the Dayforce system.
Complete payroll functions including manual checks, employment verifications, garnishments, and payroll deductions.
Maintain organized, accurate, and confidential financial records.
Verify financial documents for accuracy and compliance with accounting procedures.
Build and maintain positive relationships with vendors, team members, and internal departments.
Provide support for financial projects, audits, and process improvements as needed.
Contribute to the overall success of Home of the Innocents by supporting a culture of accountability, teamwork, and excellence.