Accounting Coordinator

Trans Dist Comm of Hampton Rds•Hampton, VA

16h•Onsite

About The Position

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment. The Accounting Coordinator will work closely with the entire Accounting Department to coordinate and monitor the activities within the department, and work as a point of contact between accounting and other departments within Hampton Roads Transit. The incumbent must meet multiple demands on a timely basis and be able to work independently on tasks. Relies on experience and judgment to plan and accomplish goals.

Requirements

Ability to establish and maintain effective working relationships with internal management and outside businesses.
Must be available to work outside regular hours as required.
Good working knowledge of generally accepted accounting principles.
Ability to provide exceptional communication and customer service skills.
Demonstrated ability to perform in a team environment.
Strong team player and leader with excellent interpersonal and problem-solving skills.
Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential.
Basic problem-solving skills associated with software applications used is expected.
Possession of a High School diploma or GED certificate.
Accounting or bookkeeping courses.
A minimum of 2 years’ experience in finance/accounting department with demonstrated is required.
Possess a valid Driver's License.
Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Nice To Haves

Microsoft D365
Advanced Level Microsoft Office Suite (Excel, Word, PowerPoint)
Email
Internet Safety

Responsibilities

Act as liaison between Finance and other departments, conducting training classes on requisitions and related accounting tasks.
Creates purchase requisitions for accounting, budget, and revenue services.
Responsible for monthly updates of the Financial Dashboard and maintaining intranet financial related posts, i.e., Financial Related Forms, Policies and Procedures, etc.
Assists in the preparation of correspondence related to the financial and administrative activities of the Department, as required to meet the needs of HRT management and the FTA.
Provides administrative assistance with establishing or revising accounting procedures to conform to federal or state laws and generally accepted accounting principles.
Creates updates and maintains operating manuals of policies, functions, and projects within the Accounting Department.
Maintains files; schedules and makes arrangements for meetings as required; maintains executive calendar, and calendars for other designated meeting rooms for MFAC.
Maintains files; schedules and makes arrangements for meetings as required; maintains executive calendar, and calendars for other designated meeting rooms ABRC.
Responsible for scheduling of Committee meetings, preparation of Committee packet materials, liaison activities with Commission and staff management.
Evaluates existing administrative procedures and make recommendations for improvements.
Provides administrative support to the MFAC/ABRC Committee which includes preparing meeting notices and agendas for regularly scheduled meetings of the Committees, meeting set-up, recording, and transcribing meeting minutes, maintaining Commission files and other public documents.
Responsible for ordering, monitoring, maintaining and distributing of office supplies for the Budget/Finance Management departments.
Works closely with Director/Assistant Director of Finance on special projects.
Assists in monitoring monthly reporting of KPIs or other business performance indicators for assigned business units.
Performs other duties as required and work required overtime to achieve company’s goals.
Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
Serve as the Departmental Records Coordinator with responsibility for organizing and maintaining departmental files in accordance with all of HRT’s Records Management Policies and Procedures; preparing documents for imaging by designating file code information and forwarding to Records Management; maintaining (archiving/storage) and disposing of records in accordance with the approved HRT Records Retention and Disposition Schedules; attending regular information and training meetings; and providing information to the department Chief Officer and all department members on records management including paper, electronic records, photos, news articles, and other items.