Accounting Coordinator

Physician Assistant Education Association • US,

5d • $29 - $32 • Remote

About The Position

PAEA is seeking a detail-oriented Accounting Coordinator to support the day-to-day accounting activities of its mission-driven organization. The role supports accounts payable and receivable, expense and corporate credit card administration, month-end close activities, audit documentation, and finance systems and processes. The coordinator processes payments and reimbursements, records cash receipts, prepares invoices, maintains financial records, and provides responsive support to employees, members, customers, vendors, and other stakeholders.

The position may involve daily exposure to sensitive and confidential information. The employee is responsible for protecting the privacy, confidentiality, and security of personal information in accordance with PAEA’s Privacy Policy and Employee Handbook. The position is remote, with no in-office presence required, and requires periodic travel to assigned organizational events, including the annual staff retreat. Applicants should include a resume and cover letter. The individual must be authorized to work in the United States.

Requirements

• 2–3 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
• Proficiency in Microsoft Excel and experience with accounting software and financial systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills, including the ability to communicate effectively with nonfinancial audiences.
• Experience handling confidential information with discretion and professionalism.
• Must be authorized to work in the United States.
• Must be able to perform essential duties satisfactorily with reasonable accommodation.

Nice To Haves

• Experience with Salesforce, Sage Intacct, Nexonia, Emburse, or similar systems.
• Familiarity with nonprofit financial operations.
• Prior experience in association environments.

Responsibilities

• Process, verify, code, and prepare invoices, honorariums, awards, scholarships, and other payments according to established policies and procedures.
• Process approved expense reimbursements for employees, Board members, volunteers, consultants, and others.
• Support the expense management system, including user account setup and maintenance and routine user support.
• Administer routine corporate credit card activities, including account setup and closure and follow-up on required documentation.
• Review monthly corporate credit card activity for supporting documentation and coding, and reconcile activity to card statements.
• Maintain vendor records and required documentation, including W-9s, and support annual 1099 preparation.
• Research and resolve routine vendor payment discrepancies and inquiries.
• Process and accurately record incoming payments, including checks, ACH transactions, credit card payments, third-party payments, and other methods.
• Maintain cash receipt records and related payment logs.
• Prepare manual cash receipt and routine accounts receivable entries with supporting documentation for review and approval by the Accounting Manager.
• Prepare customer invoices and assist with purchase orders, remittance information, and other billing requirements.
• Monitor outstanding receivables and perform appropriate follow-up and collection activities.
• Maintain accurate customer and payment records.
• Process routine exam release requests according to established procedures and approval requirements.
• Research and resolve routine customer account and payment discrepancies.
• Complete assigned transaction-processing activities according to the monthly close schedule.
• Provide transaction documentation and supporting information requested by the Accounting Manager or external accounting provider for the monthly close.
• Research transaction-level questions or discrepancies identified during the close process.
• Assist with audit requests by gathering and organizing requested supporting documentation.
• Use finance systems, including Sage Intacct, Bill.com, Nexonia, Salesforce, and other platforms, to perform assigned responsibilities.
• Participate in testing system updates or process changes that affect assigned responsibilities.
• Maintain procedures, checklists, and documentation for assigned processes.
• Provide responsive, professional Finance support to employees, members, customers, vendors, and other stakeholders, consulting the Accounting Manager when additional review, guidance, or escalation is needed.
• Respond to routine questions about invoices, payments, reimbursements, expense reports, account balances, payment status, coding, and other Finance matters.
• Research questions and follow issues through resolution; involve the Accounting Manager when additional review or guidance is needed.
• Communicate unresolved issues, unusual transactions, or anticipated delays to the Accounting Manager.
• Perform other duties and activities as assigned; listed duties are representative and may change with or without notice.
• Travel periodically to assigned organizational events, including the annual staff retreat.
• Perform essential duties satisfactorily with reasonable accommodation.

Benefits

• Health, life, and disability insurance.
• Paid time off and holidays.
• 403(b) retirement plan with an 8% employer contribution.
• Monthly wellness stipend.
• Professional development funding and tuition assistance.
• Competitive compensation and benefits that reflect the external market and support internal equity. The hourly range is $29–$32.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed