Accounting Coordinator

Spokane Public Facilities District•Spokane, WA

21h•$25 - $35

About The Position

The Accounting Coordinator performs accounting and advanced clerical work related to accounts receivable and accounts payable, including compiling and verifying reports and maintaining records. The role also supports Sales with accounting documents and invoicing. Under the general supervision of the Accounting Manager and Director of Finance, the employee works independently using standard policies and procedures; work is periodically reviewed for timeliness, accuracy, and adherence to established policies. The position handles event and ancillary-revenue invoicing, past-due account follow-up, refunds, accounts payable invoice entry, general ledger coding, vendor inquiries, and documentation for credit card purchases. It also helps ensure timely receipt of event deposits and complete sales documentation, including certificates of insurance. Additional work includes basic calculations, reconciliations, coding and posting financial transactions, and entering or verifying financial information. The coordinator uses word-processing and spreadsheet applications extensively and operates a computer with proprietary booking and accounting software, Paylocity payroll software, a ten-key calculator, and other standard office machines. The role requires customer service, organization, confidentiality, and meeting routine timelines. Hours may vary with business needs; nights and weekends may occur for event settlements. The position is non-exempt and offers a stated salary range of $25.21–$35.29.

Requirements

At least 3 years of accounting experience.
Ability to operate a ten-key calculator by touch.
Working knowledge of Microsoft Outlook, Microsoft Teams, Word, and Excel.
Strong attention to detail.
Experience may substitute for education on a year-to-year basis.

Nice To Haves

Completion of a two-year college degree (AA) in Accounting.
Experience processing accounts receivable and fixed assets.

Responsibilities

Invoice events and ancillary revenues, follow up weekly on past-due amounts, and issue refunds as needed.
Enter approved accounts payable invoices accurately and on time.
Review general ledger coding for accuracy and make adjustments as appropriate.
Ensure adequate supporting documentation for credit card purchases and research vendor inquiries.
Help ensure customers pay event advance deposits on time and work with Sales to secure complete documentation, including certificates of insurance.
Perform basic numerical calculations involving accounts payable, accounts receivable, account reconciliations, routine expenditures, payroll, and other applications as needed.
Enter financial information accurately, double-check work, and reconcile to check figures where possible.
Perform and review basic coding of financial information; post receipts, vouchers, credits, and debits using established bookkeeping methods.
Enter, obtain, and verify financial information in accordance with established policies and procedures.
Provide exceptional, friendly customer service to employees, contract service providers, event planners, and event attendees.
Plan and organize routine work to meet established timelines and goals; maintain an organized workspace and efficient process for handling problems.
Maintain confidentiality of sensitive information and records.
Perform other related duties and projects as assigned by the Director and other supervisors.