Accounting Coordinator

Pacific Hospitality Group • Napa, CA

6d • Onsite

About The Position

The Accounting Coordinator provides administrative and accounting support to the Finance Department at Meritage Resort & Spa. This position assists with daily accounting activities, accounts payable and receivable, cash handling and reconciliation, financial documentation, data entry, and month-end closing processes. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced hospitality environment. The Accounting Coordinator works closely with the Finance team and various resort departments to ensure financial transactions are recorded accurately and timely.

Requirements

• High school diploma or equivalent required
• 1–2 years of accounting, bookkeeping, administrative, or related experience preferred.
• Basic understanding of accounting principles and financial procedures.
• Proficiency with Microsoft Office, HMS, Silverware, Sertify, Delphi
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle confidential information with discretion.
• Ability to sit, stand, walk, and move throughout the work environment as required.
• Ability to work at a computer for extended periods.
• Ability to occasionally lift and carry files, documents, and office supplies.

Nice To Haves

• college coursework or degree in Accounting, Finance, Business, or a related field preferred.
• Previous hotel, resort, restaurant, or hospitality accounting experience is a plus.
• Ability to work flexible hours, weekends, or holidays when required by business needs.

Responsibilities

• Provide daily administrative and accounting support to the Finance Department.
• Process, organize, and maintain invoices, receipts, deposits, expense reports, and other financial documentation.
• Assist with accounts payable functions, including invoice entry, coding, matching, and payment processing.
• Assist with accounts receivable activities, including posting payments, researching balances, and maintaining customer accounts.
• Perform daily cash and credit card reconciliations and investigate discrepancies.
• Assist with the review and reconciliation of hotel, restaurant, spa, events, and other resort revenue.
• Enter accounting data accurately into the appropriate financial systems.
• Assist with bank, credit card, general ledger, and other account reconciliations.
• Prepare and maintain spreadsheets, reports, and supporting schedules.
• Assist with month-end and year-end closing procedures.
• Research and resolve discrepancies in financial transactions and account balances.
• Maintain organized and accurate accounting files and records.
• Assist with the preparation of documentation for internal and external audits.
• Respond to accounting inquiries from resort departments, vendors, and other business partners in a timely and professional manner.
• Maintain confidentiality of financial, employee, vendor, and company information.
• Follow established accounting policies, procedures, and internal controls.
• Provide support for special accounting projects and other duties as assigned.

Benefits

• medical, dental, and vision insurance
• paid time off
• retirement benefits
• resort and employee discounts
• other benefits offered by Meritage Resort & Spa

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED