ACCOUNTING COLLECTIONS SPECIALIST, District Clerk

Tarrant County•Tarrant County, TX

4d•Onsite

About The Position

Supervises, trains, and monitors workflow of the daily operations of the Accounting Collections Clerk and Collections Department. Provides computer training and addresses problems with computers and scanners as they arise. Responsible for building, correcting and adjusting costs in the Justice Information's Management Systems (JIMS) to ensure information is accurate in the system. Responsible for notifying individuals of costs assessed and allocating a payment plan and Attorney General cost bills. Expeditiously verifies payment plan applications for parties in order to collect court costs. Direct supervision responsibilities for one Accounting Collections Clerk and two Associate Clerks. Works closely with six Associate Clerks and two temporary employees. Audits, adjusts, reconciles, and collects delinquent cost bills. Researches and recommends hiring, disciplinary actions, promotions and terminations as appropriate.

Requirements

Bachelors Degree or equivalent experience.
Five full-time years of related experience including three full-time years as an associate clerk.
Two full-time years of technical computer experience.
Two full-time years of accounting skills required.
Knowledge of Justice Information Management Systems and office equipment.
Knowledge of Texas Civil and Family Procedure and Tarrant County Local rules.
Must possess strong time management leadership and communication skills.
Must have team dynamics, exhibit professional demeanor and possess highly developed problem solving skills.
Experience in the information systems environment, including knowledge of personal computers and local area networks, plus software capabilities in word processing and spreadsheets.
Excellent oral and written communication/presentation skills.
Effective interpersonal and leadership skills.

Responsibilities

Supervises, trains, and monitors the Accounting Collections Clerk.
Prioritizes daily work flow for section, reassigning section personnel as necessary.
Ensures that cases filed are accurate and that the information is correct in the system before redistributing cost bills.
Assumes the duties of the Assistant Manager or Manager in their absence.
Provides computer training on new programs and amendments in JIMS for Section Associates.
Interacts daily with attorneys, public, private process servers, runners and the general public to access case information, answering questions and directing them to the proper departments on a daily basis.
Assists with screening and interviewing indigent applicants.
Responsible for providing input to management for Intake areas on collections.
Corrects and edits errors on the Justice Information Maintenance Systems (JIMS).
Researches new technologies that will provide a more cost effective judicial system and increase efficiency.
Creates payment plan applications and sets up payment plans for delinquent cases monthly.
Stays abreast of current laws and revisions on new legislation that impact felony collections.
Understands and refers to the Civil, Criminal, and Family Code of Procedures book.
Develops and implements policies and procedures, maintains collection database, develops training methods, and recommends improvements to enhance revenue collection.
Communicates with Judges, Law Enforcement agencies, AG Offices, Auditor's Office, and other County departments to resolve problems.
Researches, removes and changes data from the database from orders, paying close attention to the specifics of the order.
Keeps abreast of changes in Civil Service rules and stays current with any policy modifications made by the District Clerk to keep employees informed.
Processes, collects and sets up payment plans for parties to a case.
Adjusts, corrects, and builds court costs in the Justice Information Management Systems.
Checks monthly reports for cost bills so that a true accounts receivable is generated if any queries are requested.
Requests and approves AG cost bills adjustments and credits.
Audits and reviews AG cost bills.
Maintains statistical data on AG cost bills.
Reviews reports to verify cost and fees.
Performs all other related duties as required.