Accounting Clerk M-F (Full-time) & Great Benefits!

Wilberts•Webster, NY

4d•Onsite

About The Position

Performs day to day accounting and clerical responsibilities while providing administrative support to the organization. Assists with invoice processing, payment preparation, recordkeeping, data entry, and general accounting support to ensure accurate and efficient daily operations in a fast-paced environment.

Requirements

Working knowledge of accounting software and financial systems, such as QuickBooks, NetSuite, or similar ERP/accounting platforms.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and related business applications.
Minimum of one (1) years of office, administrative, accounting, or bookkeeping experience, preferably in a fast-paced environment.
Strong attention to detail with the ability to maintain accuracy while managing multiple tasks and deadlines.
Effective organizational, time management, and prioritization skills with the ability to adapt to changing business needs.
Strong written and verbal communication skills with the ability to interact professionally with vendors, customers, coworkers, and management.
Ability to work independently while also contributing effectively within a team environment.
Valid driver’s license with an acceptable driving record.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
High school diploma or general education degree (GED); or equivalent combination of education and experience.

Nice To Haves

Previous experience is a benefit but is not required.
New members will be provided with the proper training and equipment to do the job at task.

Responsibilities

Assemble, review, and process invoices and check requests for accuracy and completeness.
Review invoice details and bring unusual or questionable items to management’s attention.
Sort, code, and match invoices to supporting documentation.
Prepare invoices for payment processing.
Enter and upload invoices into the accounting system in a timely and accurate manner.
Track expenses and assist with processing expense reports.
Assist with preparing and processing electronic payments, ACH transactions, and check payments.
Assist with check runs and payment preparation.
Enter and post accounting transactions to journals, ledgers, and other records as directed.
Reconcile accounts payable transactions and assist in researching discrepancies.
Monitor customer accounts and assist with payment follow-up as needed.
Research and help resolve invoice discrepancies and vendor payment issues.
Maintain vendor files and accounting records in an organized manner.
Communicate with vendors and respond to routine inquiries professionally.
Assist with month-end closing activities and preparation of supporting documentation.
Provide supporting documentation for audits and financial reviews as requested.
Maintain accurate financial and historical records.
Handle cash register operations and payment processing as needed.
Assist management with applications, licenses, permits, registrations, and related documentation as applicable.
Prepare and post payments from vehicle auction yards and assist with coordinating tow vendor payments.
Reconcile purchased vehicles from auctions and enter vehicles into inventory records.
Monitor inventory of office and shop supplies and assist with ordering as needed.
Maintain strong organizational and time management skills in a fast-paced office environment.
Maintain confidentiality of company and financial information.
Follow all company safety policies and procedures.
Perform other accounting, clerical, and administrative duties as assigned.