Accounting Clerk

Halton Healthcare • Oakville, ON

6d • CA$31 - CA$39 • Onsite

About The Position

This position is responsible for all accounts payable functions, including invoice processing for Purchase Order and Non-Purchase Order transactions, working closely with Mohawk Medbuy Corporation Purchasing, communicating regularly with internal and external stakeholders, month-end journal entries and other duties as assigned.

Requirements

• Minimum 1-2 years’ experience in accounting/finance with emphasis on accounts payable, in a computerized A/P environment
• Post-secondary accounting/finance courses and demonstrate a strong accounting knowledge
• Proficiency in computers i.e. MS Office programs (Word, Excel, & Outlook), advanced excel is an asset
• Self- driven with proven initiative in problem solving & process improvement
• Technically savvy
• Positive attitude
• Previous health care accounting experience in a hospital environment is an asset
• Proven interpersonal and communications skills across all levels of the organization with a customer service focus
• Detailed oriented with a high level of accuracy
• Demonstrate ability to prioritize and organize multiple tasks with deadlines
• Ability to work independently with minimal supervision

Nice To Haves

• advanced excel is an asset
• Previous health care accounting experience in a hospital environment is an asset

Responsibilities

• Receive/manage accounts payable invoices and backup from internal/external mail
• Verify 3-way match of PO invoices received, and work with Mohawk Medbuy Corporation Purchasing and vendor to resolve discrepancies in a timely manner
• Obtain appropriate approvals in accordance with HHS policies for all Non-PO invoices received for payment
• Perform data entry of all invoices ensuring that expenses are coded to the appropriate general ledger accounts, submit to AP Coordinator for review
• Liaise cross-functionally with the Finance Capital group and Redevelopment to update excel files for invoice status on capital purchases
• Build and maintain relationships with internal and external stakeholders (department heads, assistants, vendors etc.)
• Contact vendors for supporting documents to resolve discrepancies or expediting payments as needed
• Co-ordinate Vendor information for New/Changes to the Vendor Dictionary
• Investigate all internal and vendor inquiries and respond in a timely and professional manner
• Maintain invoice copies and related data/documents on a secure network drive for reference and audit purposes
• Preparation of vendor statement reconciliations on a regular basis
• Work cross functionally to prioritize and resolve invoices on exception
• Create process documentation & lead process improvements
• Prepare accrual entries and uploads related to month end
• Other duties as required.

Benefits

• Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree