Accounting Clerk

Columbus Water Works•Columbus, GA

2d•Onsite

About The Position

The Accounting Clerk – Accounts Payable performs a variety of accounting support functions within the Finance Department. Responsibilities include processing invoices and purchase orders, supporting all aspects of the accounts payable cycle, and ensuring the accuracy and completeness of financial records. This position maintains accounting journals, ledgers, and related documentation, enters and manages data across multiple financial systems, and reconciles records internally and externally with vendors. The role also involves researching discrepancies, resolving vendor inquiries, and recommending corrective actions when needed. In addition, this position will be cross-trained to support billing functions and serve as a backup to Accounting Clerks responsible for customer billing, ensuring continuity of operations within the Finance Department.

Requirements

High School Diploma or equivalent GED required
Basic accounting principles knowledge
Documentation skills
Research and resolution skills
Data analysis and multi-tasking skills
Reasonable problem-solving skills
Competency in Microsoft applications including Excel, Word and Outlook.
Ability to interact with employees and vendors in a professional manner
Ability to work independently with emphasis on accuracy and timeliness
Basic knowledge of methods used in maintaining customer accounts and records.
Basic knowledge of office terminology, procedures, routines, and equipment.
Basic knowledge of business arithmetic and English.
Mental alertness; good judgment; accuracy and integrity.
Ability to effectively present information and respond to questions from CWW team members and vendors.
Must possess good customer service skills both oral and written.
Ability to perform basic mathematical computations and basic Excel skills.
Possession of a valid Georgia Driver’s License and good driving record.

Nice To Haves

at least 3 years’ accounts payable or general accounting experience preferred

Responsibilities

Review and verify the accuracy and completeness of all accounts payable documentation, including invoices, purchase orders, vendor banking information (ACH), expense reports, and check requests
Process invoices and payments in a timely manner while ensuring compliance with internal controls, policies, and procedures
Investigate and respond to vendor inquiries; research and reconcile vendor statements; identify and resolve discrepancies to ensure accurate and timely payments
Maintain organized files and supporting documentation in accordance with departmental policies and Generally Accepted Accounting Principles (GAAP)
Update and maintain accounting journals and assigned general ledger accounts; perform account reconciliations and assist with month-end and year-end close processes
Ensure receipt and validation of Form W-9 for all vendors prior to payment processing
Prepare and file annual Form 1099s accurately and timely, including distribution to vendors and electronic submission to the IRS in compliance with deadlines
Gather, compile, and assist in the preparation of financial reports and supporting schedules as needed
Perform general clerical and administrative accounting duties as required
Cross-train in billing functions within the Finance Department and provide backup support to Accounting Clerks responsible for customer billing to ensure continuity of operations
Routine and regular attendance in the office is required
Performs all other duties as assigned.