Accounting Clerk/Office Coordinator

TriMas Corporation•Clinton Township, MI

2d•Onsite

About The Position

We are seeking a detail-oriented, organized, and collaborative Accounting Clerk/Office Coordinator to support the day-to-day accounting operations along with supporting or client visits onsite for our manufacturing facility in Clinton Township, Michigan. This position will have responsibility for accounts payable activities across multiple business entities, including invoice processing, vendor statement reconciliation, payment processing, payment documentation, and AP issue resolution. The position will also provide backup support for accounts receivable, cash receipts, account reconciliations, month-end close, and other accounting projects. In addition to accounting responsibilities, this role will provide professional front-office support, including answering phones, greeting visitors, supporting client visits onsite, managing mail, and maintaining office and conference room supplies. The successful candidate will be highly organized, comfortable working with deadlines and multiple priorities, and able to communicate effectively with vendors, employees, management, and members of the accounting team.

Requirements

High school diploma or equivalent.
2+ years of experience in accounts payable, accounting, bookkeeping, or a related financial role.
Experience processing invoices and working with vendor statements.
Strong attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to manage multiple priorities and meet accounting deadlines.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Strong written and verbal communication skills.
Ability to maintain confidentiality when handling financial and business information.
Ability to work independently while also collaborating effectively with the accounting team.

Nice To Haves

Associate degree in Accounting, Finance, Business, or a related field.
Experience with Epicor, iPayables, OneStream, or similar ERP/accounting systems
Experience with ACH and check payment processing.
Experience with month-end close activities.
Experience supporting both AP and AR functions.
Experience working with multiple legal entities or business units.

Responsibilities

Post accounts payable invoices in ERP systems
Review and reconcile vendor statements
Monitor, review, and respond to accounts payable emails for all assigned entities.
Track outstanding documentation and follow up with internal departments regarding missing approvals, receipts, purchase orders, or other required documentation.
Prepare Payment Proposal Reports for the Plant Controller.
Process ACH and manual check payments
Match payment remittances with corresponding invoices and maintain accurate payment records.
Deposit physical checks using company-approved scanning and deposit software.
Review credit card receipts and post related accounting entries
Review Received Not Invoiced reports and assist with resolution of outstanding items.
Research and resolve invoice discrepancies, payment issues, and vendor questions in coordination with the accounting team.
Assist with month-end closing activities, including accounts payable and accounts receivable close procedures.
Complete required ESG data entry and maintain accurate information
Provide backup support for Staff Accountant: accounts receivable, posting receipts, etc.
Assist the Plant Controller and accounting team with special projects and other accounting activities as needed.
Answer and direct incoming phone calls in a professional and courteous manner.
Greet and sign in visitors in accordance with company SOPs and visitor requirements.
Maintain conference room supplies, including drinks, snacks, coffee, and other necessities.
Coordinate lunch orders for clients and upper management.
Monitor and replenish visitor refreshments and supplies.
Receive, sort, and distribute incoming mail.
Maintain inventory of office supplies and place orders as needed.
Support a professional, organized, and welcoming office environment.