Accounting Clerk III - Accounts Receivable

City of Greeley•Greeley, CO

3d•Hybrid

About The Position

The Accounting Clerk III will perform complex clerical, bookkeeping, and accounting assignments and prepare accounting statements and financial reports. This position is benefits eligible and requires occasional local travel within the County. The work environment involves frequent contact with employees and the public via in-person, email, and telephone interactions, with extended periods at a fixed workstation. The role requires communication skills sufficient to convey information to the public, the ability to lift and move up to 25 pounds, operate standard office equipment with repetitive hand/arm movements, and sufficient vision and manual dexterity to interpret computer screens, documents, and input data accurately.

Requirements

High school diploma or equivalent with some accounting or bookkeeping coursework.
Four (4) to six (6) years of experience in accounting, finance and business.
Three (3) to five (5) years of experience working with an ERP system environment.
Three (3) years of progressively responsible clerical experience.
Must be able to efficiently and accurately key information using a keyboard into an automated accounting system while using spreadsheet and word processing applications OR Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.
Possession of a valid driver’s license.

Nice To Haves

Associates degree in accounting preferred.
Knowledge of accounting principles, practices, and Governmental Accounting Standards Board (GASB) regulations.
Knowledge of relevant federal, state, and local laws, regulations, and compliance requirements.
Knowledge of the financial systems, business operations, and organizational structure of Colorado municipalities.
Strong collaboration and interpersonal skills to foster teamwork across diverse roles and backgrounds.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and able to quickly learn about new systems and software.
Strong organizational skills, including the ability to manage schedules, coordinate meetings, set goals, and meet deadlines.
Ability to prioritize multiple tasks, adapt to changing priorities, and perform effectively under pressure.
Ability to work independently with sound judgment, as well as collaboratively within a team.
Demonstrates initiative, time management, and a strong work ethic with a positive, solution-oriented mindset.
Skilled in establishing and maintaining relationships with internal and external stakeholders.
Effective communicator with the ability to engage individuals from diverse backgrounds and cultures.
Accurate and detail-oriented with strong accounting and math skills and the ability to meet financial deadlines.
Provides excellent customer service by actively listening, resolving issues, and maintaining a friendly, professional demeanor.
Navigates complex political environments with tact and diplomacy.

Responsibilities

Acts as a resource or expert in the program area, providing technical guidance to less experienced staff.
Trains City employees on the Accounts Receivable process and on the Receivable Module in Oracle.
Updates and maintains customer accounts in the Receivable module.
Monthly reconciliation of the Receivable and Payable modules to the General Ledger.
Obtain information from other departments to ensure records are accurate and complete and that the accounts receivable ledgers and journals are up to date.
Responsible for quarterly training of employees in each department using the City’s financial system as it relates to accounts receivable and collections.
Process monthly statements to customers and submit past-due accounts to our 3rd party collection agency.
Reconcile and interface cash receipts from the Trakit system.
Enter night deposits into the Teller system.
File property certifications with Weld County.
File monthly/quarterly sales tax returns with the City and the State.
Analyze monthly revenue and expenditures in assigned funds and prepare associated adjusting journal entries.
Prepares segments of the Annual Comprehensive Financial Report (ACFR).
Communicates and responds to customer inquiries, complaints, and City personnel’s request for invoice related non-confidential information.
Handle sensitive situations with tact and diplomacy.
Research and resolve account discrepancies.
Operate standard office equipment.
Work independently and within a team environment.
Intermediate ability to use and develop spreadsheets (Excel).
Serves as back-up to other departmental staff as required.
Performs other duties as assigned.