Accounting Clerk II - Lakeland Electric

City of Lakeland, Civil Service•Employment Services, FL

5d•Onsite

About The Position

This is advanced clerical accounting work. This position oversees and maintains accounting and statistical records. The job requires performing advanced clerical duties with minimal supervision and a high level of skill and accuracy. It includes developing standard operating procedures for completing complex clerical tasks. The work requires a solid understanding of and constant use of a personal computer. Supervisors review work through conferences and reports.

Requirements

High school diploma from an accredited school or a GED.
Five years of experience in a finance-related field.
An equivalent combination of education, training, and experience that provides the knowledge, skills, abilities, and other competencies necessary for success in the target position may be considered.
Must possess and maintain a valid telephone number.
Must possess and maintain a valid driver's license.
May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.
Basic bookkeeping and accounting principles and practices, and their application to accounting transactions.
Modern office methods, procedures, and equipment.
Enforce and interpret City and departmental policies and procedures governing payroll and purchasing.
Payroll tax laws, calculations, and procedures.
Maintain complex financial records and prepare special financial reports and statements.
Complete work assignments with only limited technical and supervisory assistance and to make decisions independently regarding the means and methods used to complete tasks and assignments.
Make and verify computations with accuracy at a high rate of speed.
Operate various office equipment, including Microsoft Office.
Understand and follow complex verbal and written instructions.
Establish and maintain cooperative and effective relationships with other City employees and the general public.

Responsibilities

Prepares requisitions and checks requests for payment of invoices and maintains vendor files.
Verifies daily accounting activity posted to accounts payable, payroll, and general ledger databases and prepares appropriate correcting entries.
Prepares reports and maintains accounting schedules and other statistical schedules.
Enters invoices, transactions, and other documents into EBS (Oracle e-Business Suite); verifies the data entered for accuracy and makes appropriate corrections as needed.
Identifies, researches, and reconciles problems with minimal supervision.
Reviews and enters manual journal and budget entries submitted by user departments and the City Manager for approval.
Maintains an ongoing file of unapproved invoices and follows up with user departments and vendors promptly, following the Florida Prompt Payment Act.
Reviews and audits travel advance and reimbursement documents.
Reconciles vendor statements of account with Accounts Payable records.
Enters and completes accounting documents (invoices, service orders, payments, accounts payable vouchers, journal entries, etc.) in Ungerboeck Business Management System (USI), verifying the data entered for accuracy and making appropriate corrections.
Completes and maintains required human resources records within online and paper filing systems.
Conducts timekeeping for several divisions.
May be required to participate in and/or facilitate training to support departmental or City initiatives and requirements.
May be required to work overtime or alternate hours as necessary for the efficient operation of the department.
Maintains payroll and benefits deduction system, including maintenance of deduction database and distribution to vendors.
Issues invoices, collects payments, and reconciles accounts receivable and occupational license billing systems.
Inputs computer system control parameters and maintenance transactions into the accounting system.
Works with the Internet banking system to perform various actions, including maintenance of payment documents.
Inputs computer system parameters and maintains transactions within the center's various enterprise systems (i.e., USI, ProVenue, Time Clock Plus).
Collects and tracks third-party collections for delinquent accounts.
Completes online Florida State sales tax reporting.
May perform various non-accounting functions, such as maintaining departmental personnel records, payroll records, filing, and retrieving documents.
Assists professional accounting personnel with various financial statement and budget preparation aspects.
Works with third-party vendors to reconcile problems with unpaid invoices.