Accounting Clerk I

GAP Ministries•Tucson, AZ

6d•Onsite

About The Position

Maintains accounts payable and other account funding as assigned. The primary duties and responsibilities include, but are not limited to, performing all functions with accuracy and attention to detail, assisting the office on financial paperwork reports, checking and approving all invoices for payment, preparing invoice deduction notices as necessary, answering vendor inquiries, analyzing vendor accounts and negotiating extended terms with vendors, preparing accounts payable checks, compiling accounts payable reports, maintaining all accounts payable and account receivables files, preparing analysis of accounts, assisting in monthly closings, processing bi-weekly payroll and maintaining related documentation, and assisting with special projects as necessary. The role also involves attending staff meetings and training sessions, personally growing in leadership and spiritual life, representing GAP to the public in a positive, professional, and responsible manner, following the agency chain of command, accepting constructive feedback, complying with GAP Ministries and state confidentiality policy, and performing other appropriate tasks as assigned by management.

Requirements

Associate’s Degree, or high school diploma and 2 years bookkeeping or related experience.
Be physically fit to perform job duties.
Be emotionally able to display warmth and able to enjoy and be comfortable with active, often aggressive and disorganized children in an intimate, group living situation.
Have personal attitude, conduct and standards representing those qualities and values reflected in the ministry that children can respect and emulate.
Have the ability to stay calm in tense situations and utilize common sense and logic.
Have a current drivers license and meet the insurability requirements of GAP Ministries.
Have computer skills as well as excellent communication and interpersonal skills.
Demonstrate proven ability to effectively function in a multi-faceted agency in a teamwork manner.
Be able to respect and work cooperatively with a variety of persons, including coworkers, representatives of social service agencies, the public, volunteers, and parents of the children.
Be organized and able to work on multiple projects.
Positive attitude reflecting an approach style of bringing solutions not problems to the team.
Must have the ability to maintain confidentiality and consistently exercise discretion and good judgment.
Must be at least 21 years old.
Successfully pass pre-employment and random drug screenings.
Successfully pass FBI fingerprint clearance and criminal history checks through the Departments of Public Safety and Economic Security, and independent background check.
Three personal reference checks of those listed on application as well as one business reference and employment verification of last 2 years of employment.
Obtain medical release/permission to fulfill all physical tasks should any health issue develop or emerge during employment.

Responsibilities

Perform all functions with accuracy and attention to detail.
Assist office on financial paperwork reports.
Check and approve all invoices for payment.
Prepare invoice deduction notices as necessary.
Answer vendor inquiries.
Analyze vendor accounts and negotiate extended terms with vendors.
Prepare accounts payable checks.
Compile accounts payable reports.
Maintain all accounts payable and account receivables files.
Prepare analysis of accounts.
Assist in monthly closings.
Process bi-weekly payroll and maintain related documentation.
Assist with special projects, as necessary.
Attend staff meetings and training sessions as requested or plan with Financial Manager to be excused.
Personally grow in leadership and spiritual life as outlined on current annual review.
Represent GAP to the public in a positive, professional, and responsible manner.
Follow agency chain of command in a responsible and supportive manner.
Be able to accept constructive feedback and suggestions for improvement.
Comply with GAP Ministries and state confidentiality policy.
Follow all parts of state contracts, Article 74, etc. for position.
Perform other appropriate tasks as assigned by management.