Accounting Clerk I

State of North Carolina•Greene County, NC

4d•Onsite

About The Position

This position is located at Eastern Correctional Institution and oversees the Accounts Payable procedures for the facility. Duties of this position are to process all invoices for payment utilizing NCFS and preparation of purchase order requests. Enter and track requisitions utilizing e procurement and NCFS. Responsible for monthly budget reports, processing CNTR5 payments and entering and monitoring usage orders, manages and monitors purchase cards and performs monthly reconciliation of those accounts. This position is responsible for completing several reports and responding to inmate inquiries and grievances. This person must be able to work independently be able to meet constant deadlines while performing several tasks simultaneously. This position deals frequently with institutional staff regarding purchase orders and/or P-card purchases. This position has frequent contact with NCDAC staff relative to Inmate Trust Fund and with outside vendors regarding Purchase Orders, and P-Card purchases. This position must be able to communicate well and work well with staff at all levels. This position is the back up for the Trust Fund clerk and will be involved in cross-training with this position to include but not limited to the Inmate Banking System.

Requirements

High school or General Educational Development (GED) diploma; or an equivalent combination of education and experience.

Nice To Haves

Documented composition and communication skills (written and oral)
Documented knowledge of E-Procurement
Documented work or educational experience in accounting

Responsibilities

Process all invoices for payment utilizing NCFS
Prepare purchase order requests
Enter and track requisitions utilizing e procurement and NCFS
Prepare monthly budget reports
Process CNTR5 payments
Enter and monitor usage orders
Manage and monitor purchase cards
Perform monthly reconciliation of purchase card accounts
Complete several reports
Respond to inmate inquiries and grievances
Work independently and meet constant deadlines while performing several tasks simultaneously
Communicate with institutional staff regarding purchase orders and/or P-card purchases
Communicate with NCDAC staff relative to Inmate Trust Fund
Communicate with outside vendors regarding Purchase Orders, and P-Card purchases
Communicate well and work well with staff at all levels
Serve as backup for the Trust Fund clerk
Cross-train with the Trust Fund clerk, including the Inmate Banking System