Accounting Clerk AR/AP

United Petfood Producers USA Inc.•Mishawaka, IN

4d•Onsite

About The Position

The Accounts Payable and Receivable Clerk is responsible for managing and maintaining the financial transactions related to both incoming and outgoing payments for the organization. This includes processing vendor invoices, reconciling vendor statements, ensuring timely payments are made, and managing customer invoicing and collections. This role is helps the company ensure that all financial obligations are met and that the organization’s cash flow is accurately tracked and maintained.

Requirements

Bachelor’s degree in Accounting, Finance, or related field.
1-3 years of experience in accounts payable and accounts receivable functions.
Strong understanding of accounting principles and financial reporting.
Proficiency in accounting software (e.g., Microsoft Dynamics, SAP, Oracle) and Microsoft Office Suite (Excel, Word).
Excellent attention to detail and organizational skills.
Strong communications skills, both written and verbal.
Ability to work independently and as part of a team in a fast-paced environment.
Strong problem-solving skills and ability to resolve discrepancies efficiently.

Nice To Haves

Experience with ERP systems is a plus.
Basic knowledge of the accounts payable and accounts receivable process.
Experience in a manufacturing environment is a plus.

Responsibilities

Process and review invoices for accuracy, coding, 3-way PO matching, and necessary approvals.
Ensure timely payments to vendors and suppliers while maintaining accurate records.
Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.
Assist in managing vendor relationships, resolving payment discrepancies, and addressing inquiries.
Prepare and execute weekly payment runs.
Maintain accurate records of all payable transactions for audit purposes.
Process customer invoices and ensure timely collection of payments.
Monitor accounts receivable aging reports and follow up with customers on overdue invoices.
Apply payments to customer accounts and reconcile discrepancies as needed.
Assist with customer inquiries regarding billing, payment, and account status.
Prepare and send statements to customers, ensuring timely receipt of payments.
Maintain accurate records of all receivable transactions.
Assist in month-end and year-end close processes, including the preparation of reconciliations and financial reports.
Prepare journal entries related to accruals and AP/AR activity.
Ensure compliance with internal accounting policies and external regulations.
Collaborate with other departments (e.g., Receiving, Procurement) to resolve discrepancies or issues related to accounts.
Assist in the preparation of audits by providing required documentation and support.
Other duties as assigned.