Accounting Clerk 1
About The Position
Join our Public Works team and play an important role in supporting essential county operations through accounting, financial processing, and administrative support. We are seeking a detail-oriented and dependable professional who enjoys working in a collaborative office environment and takes pride in accuracy and organization. This position is ideal for candidates with experience in accounting support, bookkeeping, payroll, banking, or financial recordkeeping who are looking to grow their administrative and accounting skills in the public sector. Key Responsibilities Process invoices in PeopleSoft accounting software by creating vouchers, editing documentation, scanning records, and submitting payments Route incoming invoices to divisions and follow up to ensure timely processing Research invoice payment status in PeopleSoft and assist divisions with resubmissions when needed Maintain Purchasing Card documentation by recording voucher numbers and scanning records Audit claims and vouchers for accuracy, proper budget classification, compliance, and adherence to county procedures and contracts Identify and resolve discrepancies, including improper authorizations or incomplete documentation Verify mileage reimbursement calculations for accuracy Provide general administrative support including scanning, sorting, photocopying, filing, and preparing mailings Why Join Us? Opportunity to contribute to meaningful public service work Supportive team-oriented environment Gain valuable experience with government accounting systems and procedures Stable and professional workplace with opportunities to build administrative and financial skills We’re looking for someone who is reliable, organized, and motivated to support efficient public service operations. If you enjoy detailed work and being part of a collaborative team, we encourage you to apply. About the Division The Administrative Services Division is responsible for staff support services for the other seven Public Works Divisions, as well as central administration for the Department. Examples of direct administrative responsibility for the Department are in accounting, personnel, payroll, budgeting, financial management, safety, training and development, contract administration and reception. In addition, Administrative Services division provides leadership, information, analysis and support to the department director, department assistant director, management team, staff, citizens, and Board of Commissioners to assist them in their efforts to make quality decisions about the department and the County communities. Schedule: As needed, schedule and weekly # of hours vary depending on the season with May through September being the busiest. Work is conducted between the hours of Monday through Friday 8:00 a.m. - 5:00 p.m. Employer will make every effort to find a schedule that works for both the employee and the County. This is an AFSCME represented position This position is budgeted for a maximum of 1,040 hours during the fiscal year.
Requirements
- Training Equivalent to the completion of the twelfth grade.
- One year of financial or statistical record-keeping experience; or an equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.
- Must be in possession of a valid driver's license at time of application, and a valid Oregon Driver's license by time of appointment.
Nice To Haves
- Additional specialized training in bookkeeping or accounting or a related field is desirable.
Responsibilities
- Process invoices in PeopleSoft accounting software by creating vouchers, editing documentation, scanning records, and submitting payments
- Route incoming invoices to divisions and follow up to ensure timely processing
- Research invoice payment status in PeopleSoft and assist divisions with resubmissions when needed
- Maintain Purchasing Card documentation by recording voucher numbers and scanning records
- Audit claims and vouchers for accuracy, proper budget classification, compliance, and adherence to county procedures and contracts
- Identify and resolve discrepancies, including improper authorizations or incomplete documentation
- Verify mileage reimbursement calculations for accuracy
- Provide general administrative support including scanning, sorting, photocopying, filing, and preparing mailings
Benefits
- Opportunity to contribute to meaningful public service work
- Supportive team-oriented environment
- Gain valuable experience with government accounting systems and procedures
- Stable and professional workplace with opportunities to build administrative and financial skills
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
