Accounting & Audit Coordinator

City of New Bern•New Bern, NC

2d•Onsite

About The Position

Performs responsible administrative and technical financial work coordinating with internal and external staff to ensure compliance for purchasing and accounting activities. Prepares account reconciliations, conducts internal audits, prepares reports, and monitors process tracking. Work is performed under general supervision of the Accounting Manager, with purchasing, accounting, and compliance matters referred to the appropriate reviewer.

Requirements

Any combination of education and experience equivalent to graduation from an accredited community college with major course work in accounting, finance, business administration, public administration, purchasing, or a related field
Considerable experience in financial, purchasing, compliance, accounting, administrative, or closely related support work.
General knowledge of purchasing, accounting, finance compliance, records management, and administrative support practices.
Working knowledge of documentation requirements for p-cards, vendors, contracts, projects, grants, bond-funded work, accounts payable, and audit support.
Ability to maintain accurate files, checklists, calendars, trackers, logs, and process documentation.
Ability to organize work, follow up timely, identify missing or inconsistent support, communicate clearly, use financial systems and spreadsheets, follow oral and written directions, work independently, and maintain effective working relationships with associates, departments, vendors, and other stakeholders.
Possession of an appropriate driver’s license valid in the State of North Carolina.

Responsibilities

Coordinating accounting and purchasing activities, reconciling accounts, preparing audit workpapers, conducting internal audits, maintaining trackers, checklists, files, schedules, and process records; assisting staff with documentation readiness; and escalating policy, procurement, compliance, or accounting decisions for review.
Coordinates with accounting and purchasing divisions to ensure compliance with policies and regulations, provide support to obtain required documentation and maintain audit files, trackers, checklists, calendars, and related activities.
Coordinates p-card review cycles, exception logs, closeout files, and follow-up for assigned staff review responsibilities.
Maintains contract routing/status records and contract file completeness documentation; follows up on missing approvals, support, and unresolved items.
Coordinates vendor documentation, W-9/ACH packets, certificate of insurance, payment readiness support, and purchasing/accounting handoff information.
Maintains standard operating procedure trackers, shared ownership calendars, process documentation, and administrative records for assigned finance processes.
Coordinates with Purchasing Manager, internal and external department staff, vendors, and other stakeholders to ensure complete and timely documentation.
Follows up on missing support, documentation gaps, unresolved exceptions, and incomplete handoffs; communicates status and outstanding needs to appropriate staff.
Maintains and reviews financial and procurement records, supporting documentation, and tracking logs to ensure completeness, accuracy, compliance, and audit readiness.
Escalates complex procurement, compliance, accounting, policy, coding, payment, or internal control questions to the proper reviewer rather than deciding independently.
Reconciles assigned accounts and prepares workpapers for review and approval.
Prepares and enters adjusting journal entries.
Conducts internal audits for payroll, petty cash, and P-Card transactions.
Reviews and verifies accounting records with corresponding reports, assists with monitoring and reviewing electronic bank transactions.
Assists with year-end, audit, closeout, backup, reporting, and special project activities.
Performs other duties as assigned.