Accounting Associate

Humane Society of Sarasota County • Sarasota, FL

1d • $24 - $26 • Onsite

About The Position

The Humane Society of Sarasota County (HSSC) is seeking a detail-oriented Accounting Associate to support the financial operations behind its animal welfare programs and services. This part-time, non-exempt/hourly role works across accounts payable, revenue reconciliation, financial records, internal controls, and day-to-day accounting needs. The position is flexible and scheduled for 20–25 hours per week.

The Accounting Associate processes invoices and employee expense reports, prepares weekly check runs and electronic payments, reconciles revenue and vendor statements, and researches discrepancies and payment issues. The role also maintains vendor and compliance documentation, prepares bank deposit batches, assists with month-end close, submits Florida sales tax filings, reviews payroll processing for accuracy and approvals, and supports finance projects as needed.

The role is based at the shelter, with exposure to cats, dogs, staff, volunteers, and members of the public. The Accounting Associate works closely with department managers throughout the organization and reports to the Senior Director of Finance & Administration. This position does not supervise staff.

Requirements

• At least 2 years of accounts payable or general accounting experience.
• Bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience; a bachelor's degree is preferred.
• Strong organization and attention to detail.
• Comfort using accounting software and Microsoft Office, particularly Excel.
• Ability to manage priorities and deadlines independently while collaborating with others.
• Professional communication skills and willingness to help coworkers and vendors resolve questions.
• Understanding of confidentiality, documentation, internal controls, and accuracy in an accounting environment.
• Comfort working in an animal shelter environment around cats and dogs of varying sizes and temperaments.
• Passion for animal welfare and alignment with HSSC's mission and values.

Nice To Haves

• Nonprofit accounting experience.
• Sage Intacct experience.

Responsibilities

• Process vendor invoices and employee expense reports, verifying approvals and coding.
• Post and reconcile revenue from multiple platforms and payment sources to the general ledger and supporting documentation.
• Prepare weekly check runs and electronic payments and monitor accounts payable activity.
• Reconcile vendor statements and research discrepancies, payment issues, chargebacks, and disputes.
• Maintain vendor agreements, W-9s, certificates of insurance, and other documentation for audit and compliance purposes.
• Prepare bank deposit batches, assist with month-end close, submit Florida sales tax filings, and support other general accounting functions.
• Review payroll processing for accuracy, completeness, and proper approvals while maintaining confidentiality.
• Support accounting projects and other finance initiatives as needed.
• Partner with department managers to answer questions, resolve issues, and keep financial processes moving.

What This Job Offers

• Job Type: Part-time