Accounting Associate

Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario•Toronto, ON

1d•CA$55,280 - CA$69,100•Hybrid

About The Position

Responsible for ensuring all financial transactions such as accounts payable are processed accurately and in a timely manner in accordance with the College’s policies and practices and generally accepted accounting principles.

Requirements

Knowledge of accounting principles and practice
Knowledge of Accpac or other Accounting related software
Ability to effectively and independently juggle competing priorities with minimal supervision
High degree of sensitivity, discretion, and confidentiality
Excellent written and verbal communication skills
Ability to communicate effectively
Strong problem solver
Tact and diplomacy with all internal and external stakeholders
Proactive and adept at problem solving, determining how to gather missing information or process a new payment
Advanced knowledge of Microsoft office, in particular Excel
Strong attention to detail
Self-motivation and solid organizational and time management skills to efficiently and effectively manage workload, deal effectively with multiple demands, and maintain composure while progressing toward desired outcomes

Nice To Haves

College diploma in a related field such as accounting, business, administration or equivalent.
2-3 years of recent relevant experience in accounting or a related role.

Responsibilities

Process payables on a weekly basis, including checking validity of receipts, calculations, compliance with OCP policies and budget, and approval on all payable documents, then calculating and entering payables into accounting software.
Validate and update vendor contact and payment information in accordance with OCP policies and procedures.
Prepare electronic fund transfer (EFT), online banking (OLB), money order requests, and cheque batch reports to be approved by Senior Accountant and executives.
Print cheques for vendors, initiate OLB payment, and create EFT payment file to be uploaded to the bank for electronic payments to be deposited to vendors’ accounts.
Ensure invoices are properly prepared, including proper naming convention and approvals, for digital archiving as per guidelines and requirements.
Ensure that corporate Mastercard statement entries for all departments are prepared and submitted for approval.
Enter Mastercard transactions into accounting software and process payment of Mastercard balances.
Monitor aged accounts payable reports to ensure all invoices are paid according to their terms of payment, review for missing invoices from recurring vendors, and follow up with department managers to retrieve missing invoices.
Prepare monthly journal entries for prepaid and other expenses and ensure supporting schedules for balance sheet accounts are updated by the deadline.
Reconcile clearing accounts on the balance sheet.
Prepare and submit accounting KPIs to support operational goals and objectives.
Act as a specialist in expense policies and ensure that the policies are applied to all expenses to be paid.
Assist in the maintenance of accounts payable policies.
Provide support to the Senior Accountant and Manager, Accounting with periodic closing and interim and year–end audit working papers.
Continually examine work processes and explore opportunities for improving efficiencies through technology, elimination or altering of work processes and make recommendations to the Senior Accountant and Manager, Accounting.
Act as Records Management coordinator to the Accounting department to support compliance with records and information management policies (including record retention and deletion), procedures, and guidelines.
Support the Accounts Receivable administrator by processing credit card receipts, reconciling receipts against reports, depositing cheques and preparing deposit reports for review and approval.
File notice of change to update registry of corporate directors, as per Ontario regulation.
Submit attendance registers for meetings attended by public directors to the Health Board Secretariat.
Support budget maintenance by preparing ad hoc reports (including legal fees and repairs and maintenance expenses) and analyzing financial data, providing forecasting support, and preparing variance reports with explanations to compare actual spending against the budget for the management team.
Other reasonable duties as assigned by Senior Accountant or the Manager, Accounting and Operations.