Accounting Associate I, Austin Public Library

City of Austin • Arlington, VA

5d • $22 - $24 • Hybrid

About The Position

This position provides accounting and financial support to City management by processing, researching, and analyzing accounting data and transactions; prepares basic financial reports and financial statements. The Accounting Associate I position will be responsible for processing various accounting transactions, including accounts payable, cash receipts, accounts receivable, mileage claims, travel advances and claims, journal entries, and petty cash. This position is assigned a city credit card (ProCard) for accounts payable purposes, manages contract credit card payments, and also takes on the responsibilities of a ProCard Accountant.

Requirements

• Graduation from an accredited high school or equivalent, and two (2) years of experience. Any combination of related experience and/or education may be substituted.
• Knowledge of bookkeeping or record keeping procedures.
• Knowledge of basic financial transactions.
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data.
• Skill in applying bookkeeping procedures.
• Skill in operating a personal computer and related equipment.
• Skill in use of spreadsheets and word processing software.
• Skill in operating a calculator.
• Skill in effective verbal and written communication.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts.
• Ability to prepare accurate financial reports and statements.
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.
• Must have the ability to read, write, and speak fluently in English.

Nice To Haves

• Experience preparing accounting transactions related to accounts payable and/or cash receipts for a municipality or governmental agency.
• Experience with cash handling and/or bank reconciliation.
• Experience with the City’s ProCard credit card payment systems, or a similar system.
• Experience with the City’s Financial system AIMS, or similar system.
• Experience connecting with all levels of staff, including customers/vendors, using written and verbal communication.
• Demonstrate proficiency using Microsoft Word, Excel, SharePoint, and Outlook for communication, analyzing financial data, and other similar tasks.

Responsibilities

• Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions.
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Researches and resolves routine billing, invoicing, financial inquiries, customer and vendor account information.
• Processes travel documentation and monitors credit card activity and supplemental documentation to ensure compliance with established policies, procedures and internal controls.
• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
• Responds to routine inquiries requiring a general understanding of financial systems and transactions.
• Assists customers by providing requested financial information and guidance with automated or manual systems.
• Maintains accounting controls and financial security by following policies and procedures and internal controls.

Benefits

• low-cost medical, dental, vision
• paid leave time
• a highly competitive retirement plan
• training opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED