Accounting Assistant

NE Tech Air • Scarborough, ME

9d • Onsite

About The Position

Tech Air is a construction company where the accounting desk is a real seat at the table. The CFO relies on this role. The construction team relies on this role. Vendors and crews rely on this role. When the work is done well, everyone gets what they need on time and nobody has to chase it. We are not a place where the books are a mystery and the deadlines are a surprise. We run on a rhythm. Weekly cycles, monthly closes, tax filings with fixed dates, and a year that repeats in a way you can plan around. The people who love it here love that predictability. We hire adults and treat them like adults. You will own your work start to finish. After training, you will not need someone standing over your shoulder telling you what day it is or what is due. You already know. We care about the small things because the small things are the job. An invoice coded to the right account. A reconciliation that ties the first time. A 1099 that goes out clean. When the small things are right, the big things take care of themselves.

Requirements

• Prior bookkeeping or accounting experience is preferred. We will consider candidates without a formal accounting background who show strong attention to detail.
• Working knowledge of general ledger coding and standard accounts payable workflow.
• Comfort with an AP platform, an online payroll platform, and general accounting software, and the ability to learn new systems quickly.
• Proficiency in spreadsheets for reconciliations and recurring reports.
• Strong organization and the ability to track multiple recurring deadlines across weekly, monthly, and annual cycles.
• Careful problem solving skills, with the ability to trace a variance back to its source and correct it at the desk.
• Ability to work independently start to finish on recurring processes with limited direction after training.
• Clear written and verbal communication with vendors, project managers, and the CFO.
• High school diploma required.

Nice To Haves

• An associate's degree or coursework in accounting is a plus.

Responsibilities

• Own the payables cycle, ensuring every invoice is coded to the right general ledger account and paid on schedule.
• Ensure payroll runs clean each cycle and everyone gets their correct pay.
• Prepare and submit certified payroll reports ahead of their deadlines, ensuring they match project records.
• Post and reconcile corporate card transactions against statements.
• Maintain current vendor records and prepare and file year-end 1099s correctly.
• Reconcile bank accounts regularly, ensuring company cash records match bank statements.
• Review and approve ACH transactions and manage positive pay authorizations.
• Prepare and submit monthly sales and use tax reports and payments on time.
• Track recurring filing dates and prepare necessary numbers for tax filings ahead of deadlines.
• Support the month-end close by reconciling and posting owned accounts ahead of schedule.
• Handle recurring tasks that feed into month-end close without needing reminders.
• Provide reports and project documents to the construction management team, including project insurance filings and billing support.
• Handle office support tasks such as vehicle registrations and mail management.

Benefits

• Pay rate is $27 to $35 per hour depending on experience in accounting, particularly commercial construction accounting.
• Full benefits package to be discussed in the interview.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED