Accounting Assistant

NEXT GENERATION MANAGEMENT SERVICES LLC • Sunrise, FL

7d • Onsite

About The Position

Next Generation Management & Accounting Services is a professional property management and accounting company specializing in condominium and homeowners association (HOA) management throughout South Florida. As our company continues to grow, we are seeking a motivated and detail-oriented Accounting Assistant to join our team. This opportunity is ideal for an organized, dependable, and tech-savvy professional who learns quickly, communicates effectively, and is interested in developing a career in accounting and community association management. This position will initially be offered as a three-month temporary assignment. At the conclusion of the three-month period, the candidate may be considered for a permanent full-time position based on job performance, attendance, dependability, successful completion of training, and company needs. The ideal candidate will bring a positive attitude, strong customer service skills, and the ability to work effectively in a fast-paced environment. Comprehensive training will be provided on company systems, procedures, software platforms, and industry-specific processes.

Requirements

• 3–5 years of experience in accounting, accounts receivable, accounts payable, collections, customer service, administrative support, or a related field preferred.
• Recent graduates with relevant education, internship experience, or strong transferable skills are encouraged to apply.
• Understanding of accounting principles and financial recordkeeping.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to learn new software and technology platforms quickly.
• Strong analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive financial information.
• Professional and courteous when interacting with homeowners, vendors, managers, and team members.

Nice To Haves

• Experience with CINC or community association management software is a plus but not required.

Responsibilities

• Assist homeowners with account balance inquiries and review account ledger histories.
• Process homeowner ledger adjustments after receiving required approvals.
• Answer and respond promptly to incoming phone calls, voicemails, and emails.
• Assist homeowners with general questions, concerns, and service requests.
• Guide homeowners through the CINC Homeowner Portal and Mobile App, including registration and navigation support.
• Maintain and update homeowner account and contact information.
• Provide information regarding assessment payment options.
• Assist homeowners with accessing community documents, submitting requests, and utilizing online services.
• Deposit homeowner payments and miscellaneous income within established company timeframes.
• Generate payment coupons and account information for new homeowners.
• Document homeowner correspondence and account activity in CINC.
• Review and process receivable transfers, including security deposits, rental deposits, and other applicable balances.
• Generate and review reports to verify accurate posting of payments, credits, transfers, and adjustments.
• Review aging reports and assist with collection procedures.
• Collaborate with Property Managers and Accounting staff to resolve billing discrepancies and account concerns.
• Maintain accurate accounts receivable records.
• Identify opportunities to improve efficiency and accuracy within accounting processes.
• Review, verify, code, and process vendor invoices.
• Prepare payments by check, ACH, or bank draft.
• Reconcile vendor statements and assist with resolving invoice or payment discrepancies.
• Maintain accurate and organized accounts payable records.
• Assist with monthly closing procedures.
• Code and verify Association expenditures according to approved budgets.
• Communicate with vendors and internal departments regarding payments and invoice issues.
• Assist with reconciliations, reporting, filing, and data entry.
• Support additional accounting and administrative responsibilities as assigned.

Benefits

• Medical, Dental, and Vision Insurance after 60 days
• 40 hours of Sick PTO after the 90-day probationary period
• 40 hours of Vacation PTO after one year
• 7 Paid Federal Holidays
• Hands-on training and ongoing professional development
• Exposure to both accounts receivable and accounts payable functions
• Experience in accounting, property management, customer service, and community association operations
• A collaborative and supportive team environment
• Opportunities for growth and advancement within the company

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed