Accounting Assistant

Lincoln Property Company•Boston, MA

2d•Onsite

About The Position

In cooperation with the Property Management Staff, the Accounting Administrator works to meet the accounting and administrative demands of the building management office.

Requirements

High school diploma required
Advanced communication skills both oral and written
Strong organizational skills and attention to detail
Self-starter, able to manage multiple projects under pressure
Ability to work efficiently as a team member, dealing with coworkers and clients at all levels and disciplines
Ability to work independently
Personable and friendly demeanor in person, on phone and in email
Proficient knowledge of Microsoft Office, including Word, Excel and Adobe
Ability to gain proficient knowledge of other software programs as required

Nice To Haves

Basic Accounting experience
Some experience with MRI, Yardi Voyager or other property management software

Responsibilities

Code and Input invoices in MRI, Yardi Voyager or similar Property Management Software
Input of Tenant receipts in MRI, Yardi Voyager or similar Property Management Software
Verify monthly rents and distribute rent statements
Prepare monthly closing reports, including cash verifications
Complete new vendor requests and set-ups
Compile monthly reports.
Answer phone in a professional manner providing answers when possible and transferring calls or taking messages as needed
Open, stamp and distribute mail
Maintain tenant contacts lists
Maintain emergency contact lists
Maintain certificate of insurance files for tenants and vendors, tracking dates and coverages
Maintain lease and building files, create new files as needed
Process tenant amenity requests including fitness center membership, interior bike room use and exterior bike parking.
Prepare and send all outgoing mail and packages
Coordinating vendor after-hours access, verifying proper insurance coverages and communicating all information to building staff