Accounting Assistant - Gies College of Business

University of Illinois Urbana-Champaign•Urbana, IL

1d•Onsite

About The Position

The Accounting Assistant supports the Department of Business Administration’s day-to-day operations by processing accounting transactions and monitoring and entering financial information. The role combines accounting and finance tasks with purchasing and administrative support. It is a 100% full-time, 12-month Civil Service appointment in the Department of Business Administration at Gies College of Business. The expected start date is as soon as possible after the search close date, and the budgeted annual salary is $41,732.08. The position works in a standard departmental office environment and requires maintaining a pleasant attitude under pressure. It may involve lifting inventory boxes weighing up to approximately 20 pounds. The position is intended to be eligible for benefits, including health, dental, vision, and life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.

Requirements

High school diploma or equivalent.
At least one year (12 months) of qualifying education or experience, which may be met through accounting coursework at the rate of 6 semester hours per year; coursework in any discipline at the rate of 30 semester hours per year; work experience in bookkeeping, office support, or closely related experience; or a combination of these categories.
Ability to exercise professional judgment and help ensure compliance with State, University, Campus, College, and Department policies and procedures.
Knowledge of and familiarity with Microsoft Office applications.
Excellent organizational skills.
Interpersonal skills demonstrating courtesy, diplomacy, and a collaborative approach to effective work relationships.
Ability to handle multiple tasks simultaneously and meet deadlines accurately.
Ability to switch rapidly between activities because interruptions are common.
Ability to make quick, responsible decisions.
Ability to maintain standards established by the department, college, and university guidelines.

Responsibilities

Post, enter, store, and retrieve financial information in journals, registers, and ledgers.
Reconcile discrepancies by tracing transactions, examining sources of disagreement, reconstructing probable actions, and assessing effects on other accounts; prepare correction documents as needed.
Correct transaction documents and related documents or entries when revisions are required.
Prepare account statements and reports from various financial sources.
Provide backup processing for payments and reimbursements, verifying information for accuracy.
Make purchases using PCard, TCard, IBuy, and purchase orders; verify fund selection, available funds, transaction appropriateness, and compliance with University and funding agency policies and procedures.
Serve as a P-card/T-card holder and maintain accurate Chrome River expense reporting.
Order and inventory supplies, and track orders and payments.
Serve as the first contact in the Business Administration reception area for faculty, staff, students, and visitors.
Process copying requests; assist with copier issues and schedule and coordinate repairs as needed.
Monitor and receive deliveries.
Manage the calendar for the department head and associate heads.
Monitor the departmental general email and respond to requests.
Maintain departmental digital and print boards.
Provide in-person support on the day of proseminars and events.
Provide administrative support for area initiatives as needed.
Serve as the primary on-site contact for Facilities and Services work orders and provide backup for Facilities and Services requests.
Assume additional appropriate related duties that enhance the unit’s mission.