Program Coordinator, Department of Business Administration - Gies College of Business

University of Illinois Urbana-Champaign•Urbana, IL

About The Position

The Department of Business Administration at the University of Illinois’ Gies College of Business is seeking a Program Coordinator to manage the department’s day-to-day operations, including logistical support for Human Resources operations and departmental and area events. The role develops, plans, and implements departmental programs and activities, and supports administrative operations in recruitment and procurement. The coordinator organizes and executes visits by speakers and faculty candidates, conferences, workshops, meetings, public events, and recruitment programming. The position also supports academic programs and student experiences, coordinates purchasing and procurement activities, and prepares bi-weekly payroll for hourly positions. This is a 100% full-time Civil Service position appointed on a 12-month basis. The expected start date is as soon as possible after the search close date.

Requirements

Bachelor’s degree.
A total of one year (12 months) of education, training, and/or work experience in program development, project management, or event management.
Effective communication skills.
Strong writing and public speaking or presentation skills.
Strong computer skills, including Microsoft Office, databases, social media, and basic web applications.
Ability to work as a team member and with multiple stakeholders.
Strong relationship management skills.
Excellent time management and organizational skills.
Basic skills using computer software and apps.
Willingness to learn and understand new material.
Strong people, interpersonal, and teamwork skills.
Proficiency in MS Office applications.
Ability to manage multiple projects with minimal supervision.
Awareness of and sensitivity to cultural and linguistic differences.
Ability to work effectively and collaboratively with individuals with differing backgrounds, experiences, and perspectives.

Nice To Haves

Experience in event planning in an academic setting.
Knowledge of key issues related to philanthropic activities.

Responsibilities

Develop and administer departmental programs and projects under the direction of the Senior Director.
Organize and execute visits by speakers and faculty candidates, as well as conferences, workshops, meetings, and public events.
Develop visitor schedules in consultation with faculty and staff.
Arrange guests’ travel and lodging and develop publicity materials.
Work with staff and faculty in other units to design, staff, coordinate, and execute joint programming and activities, including recruitment events such as the Majors and Minors Fair, Business Quad Day, convocation, and commencement.
Set up for events and purchase needed supplies and catering.
Hold P and T cards and reconcile purchases.
Liaise with college and campus community members to develop collaborative events.
Advise faculty, staff, and students on procurement policies and procedures.
Process purchase order requests for supplies, equipment, and services; submit requisitions for purchase orders and request and review quotes when necessary.
Prepare and submit bi-weekly payroll for hourly positions by verifying timesheets and ensuring accuracy.
Support academic programs and student experiences.
Perform other duties as assigned.