ASB Accounting Assistant #73-26

Newport-Mesa Unified School District•Costa Mesa, CA

7d•Onsite

About The Position

This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams. There is currently one vacancy located at Ensign Intermediate School (8 hours per day, 5 days per week, 11 months per year). Under the direction of an assigned supervisor, serve as cashier and oversee ASB store functions; maintain inventory of ASB store products; prepare and make bank deposits; process accounting and financial documents to assure control and fiscal management of student body funds; maintain assigned ASB accounts for student clubs.

Requirements

Graduation from high school and two years clerical accounting experience.
Bookkeeping and financial record-keeping terminology, methods and practices.
Preparation of comprehensive account reports.
Accounting and auditing principles, practices and procedures.
Inventory methods and procedures.
Modern office practices, procedures and equipment.
District organization, operation and policies.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Applicable sections of the State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Ability to serve as cashier and oversee ASB store functions.
Ability to maintain inventory of ASB store products.
Ability to prepare and make bank deposits.
Ability to process accounting and financial documents to assure control and fiscal management of student body funds.
Ability to maintain assigned ASB accounts for student clubs.
Ability to meet schedules and time lines.
Ability to prepare and maintain financial records and prepare reports.
Ability to collect monies pertaining to student functions.
Ability to operate standard office and store equipment including calculator, cash register and computer.
Ability to make arithmetic calculations quickly and accurately.
Ability to understand and follow oral and written directions.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to plan and organize work.
Ability to work independently with little direction.
Ability to type and input data at an acceptable rate of speed.

Responsibilities

Serve as cashier and oversee ASB store functions; collect money and deliver receipts; sell a variety of items including physical education clothes, stickers, yearbooks, school event tickets, identification cards, field trip permission slips and other items and products.
Maintain inventory of ASB store products; assure adequate supply for student demand; conduct physical counts and place orders; update ASB webstore quantities as appropriate.
Prepare and make bank deposits; secure money bags for pickup; update District database and maintain related records; prepare cash boxes for school events as required; receipt monies and verify counts.
Perform a variety of accounts payable duties as assigned by the position; reconcile invoices; assure proper authorization for documents and requisitions; prepare and disburse checks and documents as appropriate; maintain documents and records for audit purposes.
Communicate with suppliers, student clubs, faculty, staff, personnel, vendors, parent organizations and other entities regarding the collection and distribution of monies in accordance with applicable laws, codes, rules and regulations.
Process accounting and financial documents to assure control and fiscal management of student body funds; assure compliance with the California Education Code and District policies; process accounts, journal entries, budgets, transfers, check requisitions and coding; prepare financial statements and other reports as requested.
Assist staff with a variety of school activities and assemblies; greet guest speakers; receive tickets; assure proper documentation.
Maintain assigned ASB accounts for student clubs; track donations and report financial activity to applicable personnel as required.
Prepare and collect field trip permission slips; collect and receipt monies; maintain waiting lists; communicate with departments to assure proper student preparation for events.
Operate a variety of office and store equipment including a printer, copier, cash register, calculator and a computer and assigned software.
Provide information regarding the use of school facilities; document facility use and maintain calendar of events.
Perform related duties as assigned.