Accounting Assistant

TRIPLE J•Dededo Municipality, GU

4d•Onsite

About The Position

The Accounting Assistant (AR) is responsible for ensuring the timely collection of revenue by processing customer deposits, following up on outstanding payments, and reconciling customer accounts to maintain accurate financial records.

Requirements

Strong attention to detail and high level of accuracy in data entry.
Effective verbal and written communication skills.
Proficiency in mathematical calculations and numerical analysis.
Strong computer proficiency, including Microsoft Office (Excel) and accounting software.
Strong follow-up skills and persistence in resolving payment issues.
Demonstrates an understanding of general accounting practices.

Nice To Haves

Bachelor’s degree in Accounting or Finance preferred.
One to two years or more of related experience preferred.

Responsibilities

Prepares, verifies, and processes daily bank deposits, ensuring all customer payments (cash, checks, or electronic payments) are accurately recorded in the financial system.
Monitors aging reports and proactively contact customers via phone and email to follow up on overdue balances and ensure timely collections.
Reconciles customer accounts by reviewing monthly statements and transaction history to resolve discrepancies, short payments, or unapplied payments.
Serves as a primary point of contact for customer billing inquiries, providing professional and timely resolution to account disputes.
Maintains accounts receivable ledgers by verifying and posting account transactions and adjustments.
Maintains accurate historical records by scanning and organizing deposit backups and collection correspondence according to retention guidelines.
Protects the organization’s financial integrity by maintaining strict confidentiality and adhering to internal controls.