Accounting Assistant

Legends Global•Grand Rapids, MI

21h•Onsite

About The Position

The Accounting Assistant supports the Finance Manager in performing a variety of accounting and administrative tasks, with a primary focus on accounts payable, nonprofit organization (NPO) reporting, payroll, and financial data entry for multiple entertainment venues in Grand Rapids, MI. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Requirements

Minimum of 2 years of experience in an accounts payable or related accounting role preferred
An equivalent combination of education and relevant experience will be considered.
Strong knowledge of accounts payable procedures and general accounting principles
High attention to detail and organizational skills
Ability to work collaboratively across departments and with external vendors
Strong communication and interpersonal skills
Commitment to delivering excellent customer service
Proficiency in Microsoft Office Suite, particularly Excel and Word
Experience with accounting software; familiarity with systems such as D365, Clover, and ABI is a plus.
Must be available for month end close the first week of each month.

Responsibilities

Manage the full accounts payable cycle, including: Recording, processing, and tracking purchase orders.
Receiving and verifying invoices for appropriate approvals.
Coding and entering invoices accurately.
Performing weekly vendor payments.
Collecting month-end vendor statements and collaborating with department managers to ensure timely invoice processing.
Processing and entering employee expense reports.
Assisting in the transition of vendors to ACH payment methods.
Onboarding new vendors and customers into the accounting software.
Maintain records of monthly event folders and input related NPO data into tracking spreadsheets.
Prepare and enter individual NPO commission reports into D365 for approval by the 3rd business day of each month.
Extracting sales, discounts, and event reports from Clover.
Enter gratuities into ABI as needed, primarily for the concessions department.
Payroll processing, including reconciling hours, tips and retro pay.
Perform other duties as assigned by management.