Accounting Assistant

LK McLean Associates • Brookhaven, NY

11d • $75,000 - $90,000 • Onsite

About The Position

LK McLean Associates Engineering & Surveying DPC is seeking a detail-oriented and motivated accounting professional to join their growing team. This role will work closely with the Director of Finance and HR and be cross-trained in all core accounting functions, including accounts payable, accounts receivable, project accounting support, and timesheet review. The position will play a key role in maintaining accurate financial records, supporting monthly close, and ensuring the smooth operation of the accounting department. This is an excellent opportunity for an accounting professional looking to expand their skills and gain exposure to the full accounting cycle within a professional services environment.

Requirements

• Proficient in MS Office Suite, and Adobe Acrobat
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• High level of attention to detail and accuracy
• Professional demeanor, ability to handle confidential and sensitive information
• 2+ years’ experience in a role of similar capacity

Nice To Haves

• Experience in a professional services organization
• Experience with Deltek Vantagepoint software

Responsibilities

• Daily invoice intake, processing, and recording of cash transactions
• Weekly payment runs in a timely and accurate manner
• Identifying opportunities to improve A/P workflows and efficiencies
• Perform monthly account analyses and reconciliations, including credit card reconciliations
• Prepare monthly adjusting journal entries, as needed
• Review and process employee expense reports on a bi-weekly basis
• Ensure accuracy and proper general ledger (GL) coding
• Post weekly timesheets and review for completeness and accuracy
• Send weekly reminders to staff for timesheet submissions
• Monthly project expenses reviews
• Coordinate with Project Managers to ensure timely and accurate expense reporting.
• Continue to develop and improve the Expense Report processes
• Work closely in conjunction with the Billing Clerk and Director of Finance & HR to execute Accounts Receivable and Project Costing tasks
• Maintain project billing data, including contract values and amendments
• Draft client invoices, including compiling and attaching required backup documentation
• Follow up with consultants on missing invoices or required documentation
• Process and apply cash receipts
• Monitor AR aging and support collections follow-up
• Respond to client billing inquiries and coordinate issue resolution
• Assist with month-end close processes
• Support during year-end audit and any other statutory audits.
• Support payroll preparation and review as needed

Benefits

• Opportunity to gain experience in both accounting and HR
• Opportunity for professional development and expanded responsibility over time
• Deeper involvement in financial reporting, project accounting, and operational support
• Supportive and experienced Corporate Controller
• Company that values its team members and fosters a positive work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level