Accounting Assistant - Engineering Business Services Center

University of Illinois Urbana-Champaign•Urbana, IL

13d•Hybrid

About The Position

The Engineering Business Services Center (EBSC) within The Grainger College of Engineering provides business and financial services to faculty, staff, and students located within units being served by shared services. This position provides administrative and financial support for business operations within EBSC units by coordinating travel and expense-related transactions, processing financial activities, and ensuring compliance with University policies and procedures.

Requirements

High school diploma or equivalent.
Any one or combination totaling one (1) year (12 months) from the categories below: A. Course work in accounting, as measured by the following conversion table or its proportional equivalent: 6 semester hours equals one (1) year (12 months) B. Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) C. Work experience in bookkeeping, office support, or closely related experience
Knowledge of university business and financial policies and procedures.
Knowledge of personal computers and software packages such as Microsoft Word, Excel, MS Access, e-mail, Banner, and other University financial programs.
Knowledge of operation of various office equipment as fax machines, copiers, scanners, and printers.
Skill and accuracy in preparing University and Departmental forms.
Accuracy, speed, and completeness in performance of tasks.
Ability to communicate effectively and respond appropriately to others’ needs or concerns.
Strong customer service skills.
Ability to respond to questions and requests from faculty, staff, and students with judgement to know when supervisor needs to be involved.

Responsibilities

Assists with purchasing qualified travel expenses (airfare, conference registration, and hotel reservations) for faculty, staff, students, and Departmental guests using the Travel Card (T-Card) as a departmental cardholder and travel arranger.
Performs all required functions in Chrome River (CR).
Assists with processing travel reimbursements and miscellaneous expense reimbursements.
Processes payments in accordance with University policy.
Reviews and completes payments with accuracy and in a timely manner.
Assists with processing various check deposits and incoming revenue received on behalf of the EBSC units, including registration payments, expense reimbursements, sponsorships, overpayments, etc.
Prints monthly F&S vouchers and Illini Union Vouchers.
Saves to retention file for monthly statement reconciliation.
Other duties as assigned.