Accounting Services Student Assistant-Business Services
About The Position
The Accounting Services Student Assistant supports the organization’s day-to-day accounting operations under the direct supervision of the Accounting Technician II—Accounts Payable and Fixed Assets. The role provides hands-on experience in a professional environment across Accounts Payable, Accounts Receivable, fixed assets, inventory, and general accounting functions. The position is based at Cal Poly in San Luis Obispo, California, and requires summer-term availability. Students may work a maximum of 20 hours per week while enrolled in academic courses. Employment is at will. A satisfactory background check, including a criminal records check, is required. The position is subject to California mandated-reporter requirements under the Child Abuse and Neglect Reporting Act and applicable ASI policy.
Requirements
- Must be currently enrolled at Cal Poly with at least 6 units; graduate students must carry 4 units.
- Ability to manage multiple projects independently in a dynamic environment and meet deadlines.
- Strong organizational, planning, and time-management skills, with attention to detail and follow-through.
- Strong analytical thinking and problem-solving skills, including the ability to interpret information, resolve discrepancies, and propose effective solutions.
- Excellent oral and written communication skills, including the ability to prepare, review, and edit professional correspondence and reports.
- Knowledge of Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.
- Ability to maintain accuracy and quality in data entry and document preparation.
- Ability to foster communication and teamwork and maintain a positive, cooperative, productive work atmosphere.
- Availability during the summer term.
- Satisfactory completion of a background check, including a criminal records check.
Nice To Haves
- Introductory accounting coursework or relevant accounting work experience demonstrating an understanding of basic accounting principles and financial transactions.
Responsibilities
- Manage the Accounts Payable shared email account and communicate with suppliers and internal customers to support accurate and timely payments.
- Review and process accounts payable invoices and reimbursement requests according to established procedures and policies.
- Verify accounts payable checks and process them for mailing or delivery.
- Assist with outreach for unclaimed property and check reissue.
- Collect deposits from program areas and prepare weekly deposits and related documentation.
- Assist with accounts receivable invoicing and related processes, including reviewing supporting documentation, preparing or processing transactions, and providing administrative support.
- Support fixed asset management, including asset tagging, disposal, and related research.
- Assist with annual physical fixed asset inventories and periodic asset verification.
- Assist with inventory spot checks and uniform inventories.
- Reconcile general ledger accounts.
- Prepare journal entries and assist with month-end accounting activities.
- Assist with internal and external audits as necessary.
- Maintain organized electronic accounting records and supporting documentation according to established procedures and records-retention practices.
- Assist with accounting projects, research, and process-improvement initiatives.
- Perform other duties as assigned.
- Comply with mandated-reporter requirements under California law and ASI policy.
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
No Education Listed
