Accounting Assistant 5-8

State of Michigan • Kincheloe, MI

18h • Onsite

About The Position

This position serves as an advanced level worker responsible for the pre-audit and processing of payments for various budget area vendor invoices in SIGMA. The position reconciles and processes commodity and non-commodity-based payments in SIGMA, along with journal vouchers and correction documents in SIGMA. The position ensures all transactions post correctly to balance sheet accounts in SIGMA, as well as ensuring proper chart of account coding and event types are applied for journal vouchers and correction documents in SIGMA. Explains work instructions to other Accounting Assistants in the work area, adapting guidelines to the assignment as necessary. In addition, this position interacts with other department staff and vendors. The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

Requirements

• Educational level typically acquired through completion of high school.
• Accounting Assistant 5: No specific type or amount is required.
• Accounting Assistant 6: One year of administrative support experience.
• Accounting Assistant E7: Two years of administrative support experience, including one year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.
• Accounting Assistant 8: Three years of administrative support experience, including one year equivalent to an Accounting Assistant E7, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.
• Applicants are required to complete a drug test within 24 hrs. of a conditional offer of employment.

Nice To Haves

• Cover letter, resume, and OFFICIAL transcript must be attached to your application.
• An official transcript must bear the college/university certification (e.g., seal, logo, watermark, and /or letterhead), Registrar's signature, and date.
• A transcript with these requirements, with the stamp "Issued to Student" is accepted as an official transcript.
• New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.
• All new employees will complete additional online training to successfully complete their non-custody new employee training.

Responsibilities

• Pre-audit and processing of payments for various budget area vendor invoices in SIGMA.
• Reconcile and process commodity and non-commodity-based payments in SIGMA.
• Process journal vouchers and correction documents in SIGMA.
• Ensure all transactions post correctly to balance sheet accounts in SIGMA.
• Ensure proper chart of account coding and event types are applied for journal vouchers and correction documents in SIGMA.
• Explain work instructions to other Accounting Assistants in the work area, adapting guidelines to the assignment as necessary.
• Interact with other department staff and vendors.

Benefits

• The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.
• MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department.
• The Department has many benefits and services available to support our military and veteran employees, spouses, and families.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED