Senior

Ventura County•Ventura, CA

18h•Hybrid

About The Position

The County of Ventura is seeking candidates for the Accounting Assistant I/II/Senior series. This series involves performing various financial record-keeping and data processing tasks. The Accounting Assistant I is an entry-level position focused on learning fiscal operations, while the Accounting Assistant II is a journey-level classification capable of independent work. The Senior Accounting Assistant performs the most complex duties, requiring specialized expertise and potentially lead supervisory responsibilities. Ventura County is located on California's Gold Coast, offering a desirable quality of life with beautiful scenery and a pleasant climate. The county encompasses a variety of cities and natural attractions, including coastlines, national parks, and forests.

Requirements

Accounting Assistant I: No prior work experience is required.
Accounting Assistant II: Two (2) years of experience in financial, statistical, or fiscal record keeping; or one (1) year as an Accounting Assistant I with the County of Ventura.
Senior Accounting Assistant: Four (4) years of experience in financial, statistical, or fiscal record keeping; or two (2) years as an Accounting Assistant II with the County of Ventura.
Three (3) units of college-level accounting coursework OR twelve (12) units of college-level general coursework may be substituted for up to one (1) year of the required experience.
Verification of college-level coursework is required if substituting education for experience.

Nice To Haves

Proficiency in math/accounting, computers, reading comprehension, filing, and comparison.

Responsibilities

Receives, reviews, and verifies claims, invoices, and payroll documents for authorization of expenditures, accuracy of amounts and accounts charged, and conformance to rules and procedures.
Performs posting functions by hand or on the computer by inputting accounting or payroll data to appropriate accounts, journals, or ledgers.
Receives cash, warrants and checks from individuals or revenue sources; applies credit to the proper subsidiary ledger account; balances the cash register and forwards deposits to the proper accounting area for deposit with County Treasurer.
Performs simple arithmetical computations to verify money collected, claims amounts, time attendance hours, supply inventories, etc.
May perform more complex calculations (e.g., back pay, revenue/costs distribution, welfare aide entitlement) by examining the individual case records, integrating multiple rules and regulations, and comparing outcomes using different methods of calculation.
Logs and codes data according to prescribed accounting procedures; retrieves documents from files and sets up new files as requested.
Pre-audits the work of others (e.g., time and work reports, child support payments, payroll, welfare payroll) to ensure proper coding, account classification, cost and fund distribution, and compliance with state or federal guidelines and procedures (Sr only).
Compares data on the documents with back-up information in order to substantiate claims.
Provides receipts by filling out a receipt form or endorsing checks in order to provide payee with proof of payment.
Sorts, batches and files financial, statistical, or fiscal data/records.
Compiles, verifies, and calculates the appropriate charges to clients/users for services/goods rendered; prepares invoices to provide details on charges.
Verifies the signatures of persons authorizing the expenditures by maintaining and reviewing the index files.
Balances the subsidiary ledger totals to the Auditor-Controller's financial status reports; prepares periodic detail and summary reports on account status as requested (Sr only).
Plans, leads, schedules, assigns, reviews and monitors the work of clerical staff in assigned program area (Sr only).
Researches outstanding warrants and claims; follows up with the parties involved and takes corrective actions to resolve the problems; prepares journal vouchers to adjust the accounts accordingly (Sr only).
Provides oral and/or written reports to supervisors as required by abstracting data from various agency accounting and statistical records (Sr only).
Edits daily operational reports for discrepancies or rejects; prepares adjustment entries to reconcile with the master control accounts (Sr only).
Troubleshoots on computer system errors, provides system maintenance support for the unit, and creates/modifies the file structure to enhance report generation (Sr only).
Assists the supervisor in the compilation of workload statistics and supplemental reports requested by state, federal and local agencies (Sr only).
Other related duties as assigned.

Benefits

General Salary Increases – 3.5% effective December 20, 2026 and December 19, 2027.
Merit Increases – Initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increase review within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
Educational Incentive – 2.5% for an associate's degree, 3.5% for a bachelor's degree, OR 5% for a graduate degree.
Bilingual Incentive – $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III) based on agency need and proficiency levels by exam.
Flexible Workweek – Compressed work schedules (e.g., 9/80 workweek) subject to organizational needs and satisfactory performance.
Telework Schedule – A remote hybrid telework schedule may be available for some positions subject to agency business needs.
Vacation Accrual – Approximately 14 days a year for the first 5 years of service, increasing at 5, 11, 12, 13, 14, 15 and 20 years of service, topping out at 26 days a year.
Annual Leave Redemption – Option to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months, after 14,560 hours of continuous County service.
Sick Leave – Accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours.
Deferred Compensation – Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan.
401(k) match – Up to a 3.00% match on your 401(k) contributions.
Health Plans – Flexible credit allowance of up to $26,626.86 annually to offset the purchase of medical, dental, and/or vision insurance.
Flexible Spending Accounts – Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
Pension Plan – Participation in the County's defined benefit pension plan, which has reciprocity with CalPERS.
Holidays – 13 paid days per year, including a scheduled floating holiday.
Tuition Reimbursement
Disability Plans
Employee Assistance Program
Life Insurance
Wellness Program