Accounting Assistant III (Hybrid) - Olin Business

Washington University in St. Louis

19h • $21 - $33 • Hybrid

About The Position

This position is an integral part of the Accounting Department for the Olin Business School, supporting day-to-day financial operations. This position acts as the accounting representative for Olin’s departments and is responsible for all aspects of financial document processing, including, but not limited to, processing all accounts payable and accounts receivable functions in accordance with University policies and procedures. This position provides customer service support to faculty, staff, and students.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Accounting, Business, Administrative Support (3 Years)

Nice To Haves

• College degree, business or vocational school
• Bachelor's degree
• Accounting/Bookkeeping (4 Years)
• Accounting
• Accounting Journal Entries
• Communication
• Confidentiality
• Deadline Management
• Detail-Oriented
• Error Correction
• Financial Transactions
• Invoices
• Meeting Organization
• Microsoft Office
• Multitasking
• Oral Communications
• Service Oriented
• Sound Judgment
• Workday Software
• Work Efficiency

Responsibilities

• Serve as the Accounting Department Representative for operational and support departments at Olin Business School (OBS).
• Act as purchasing agent for OBS.
• Assist department staff and Associate Director of Accounting with creating request for proposals (RFP).
• Serves as a resource for Washington University policies including travel, purchasing, and entertainment policies.
• Responsible for complete processing of financial transactions through Workday.
• Acts as liaison between vendors, departments, OBS Accounting and University Accounts Payable.
• Functions as point of contact for faculty, staff, and students seeking reimbursements for business or travel expenses.
• Reviews purchases for addition to floater insurance inventory as appropriate.
• Records payments in check log and posts to various accounts receivable systems.
• Creates cash sales in Workday.
• Assists with collection of unpaid receivables.
• Processes billing, posts payments, tracks, and reconciles research databases in collaboration with library and purchasing staff.
• Reconciles account activity (e.g., income, deferred income and expense, receivables).
• Maintains accounting files.
• Provide support for annual budget and monthly reporting process.
• Monitor account balances and maintain open encumbrances.
• Prepares accounting, financial, and budget reports for OBS departments as needed.
• Assist with fiscal year-end closing process.
• Assists Associate Director of Accounting with various analytical functions, including reporting and data gathering from Workday.
• Conducts audits to ensure compliance with University and OBS policies and procedures, including dining cards, OBS food service vouchers, department phone lines, etc.
• Advises management with resolving any compliance issues.
• Assume document processing responsibilities for other Accounting Assistant staff as needed for proper workflow.
• Train faculty, staff, and students on policies and procedures.
• Assist with creating or updating documentation on procedures and policies.
• Assist Associate Director of Accounting with projects and perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees