Events Specialist I (Hybrid) - Olin Business

Washington University in St. Louis • Lakeland, FL

1d • $23 - $36 • Hybrid

About The Position

The Events Specialist Supports all programing and events operations, including but not limited to high-caliber, signature events, involving internal and external audiences, faculty conferences, seminars, brown bags, graduation ceremonies, etc. This will require some early morning, evening and weekend hours with the potential for some limited travel. This position also supports Olin’s staff and faculty committee in the planning and execution of successful events.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Event And/Or Meeting Planning (2 Years)
• A driver's license is not required for this position.

Nice To Haves

• Adaptability
• Budget Control
• Complex Systems
• Deadline Management
• Detail-Oriented
• Guest Service
• Interpersonal Communication
• Microsoft Office
• Multitasking
• Optimism
• Oral Communications
• Organizing
• Proactive Behavior
• Results-Oriented
• Self Motivation
• Stress Management
• Teamwork
• Workload Prioritization
• Written Communication

Responsibilities

• Manage the event process from start to finish.
• Collaborate and strategize with any necessary staff, faculty and other WashU/Olin leaders to determine the type, scale and tone of events.
• Assist with developing long-and short-term goals and plans for events.
• Conduct event planning meetings, staff briefings and event evaluations.
• Manage event logistics including set-up, tear-down, registration, audio-visual, food and beverage.
• Order and maintain all event and conference supplies.
• Administer and oversee individual event budgets.
• Research potential venues and negotiate contracts for space.
• Negotiate/maintain relationships with vendors and venue staff.
• Includes administrative and budget management activities as necessary.
• Manage all communications for each event including all creative for the invitations, registrations, reminders and updates, as needed.
• Post event data collection and report accurate details to CRM team.
• Work with the Events Team to support faculty conferences, seminars, brown bags, graduation ceremonies and all Olin wide events, assist in developing consistent standards school wide.
• Performs other duties as required.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition coverage for employee and family.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level