Accounting Assistant II

Foothill-De Anza Community College District•El Monte, CA

4d•Onsite

About The Position

The Foothill-De Anza Community College District is hiring a full-time, permanent Accounting Assistant II for a 12-month position. Under general supervision, the role performs routine to complex technical and administrative accounting support, including maintaining and processing accounting records and transactions. The position is the journey level in the Accounting Assistant series. The incumbent works independently on regular assignments, applies established guidelines and procedures, and receives occasional assistance with new or unusual situations. The position does not supervise staff and reports to an administrative supervisor or manager. The role supports the District’s accounting operations through transaction processing, reconciliations, payment and cash receipt processing, financial reporting, vendor setup, budget and audit support, and customer service. The employee also performs general office duties and assists faculty, staff, students, and other customers with accounting questions and transaction issues. The position is based in an office environment with moderate noise, controlled temperature, and no direct exposure to hazardous physical substances. It is primarily sedentary, with some movement between work areas and occasional lifting and other physical activities. The starting salary is $5,415.12 per month, with a full salary range of $5,415.12 to $7,261.35 per month. The starting date is as soon as possible after completion of the search process.

Requirements

Completion of the twelfth grade or equivalent.
Completion of 12 semester units or 18 quarter units of college-level coursework in accounting, finance, or a related field.
Two years of experience performing duties equivalent to Accounting Assistant I in the District.
Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff.
Knowledge of basic accounting practices, procedures, and terminology; business arithmetic and basic financial and statistical techniques; recordkeeping principles and procedures; modern office practices and related computer applications; English usage; and customer-service techniques.
Ability to perform detailed accounting and financial office support accurately and promptly; prioritize multiple service requests; learn, interpret, apply, and explain policies and procedures; and make accurate arithmetic and financial computations.
Ability to enter and retrieve computer data accurately and efficiently; establish and maintain filing, recordkeeping, and tracking systems; follow instructions; organize work, set priorities, and meet deadlines.
Ability to operate computers, printers, calculators, telephones, office productivity software, and specialized software; communicate effectively in English; understand decision-making authority; apply established policies and procedures; and maintain effective working relationships.

Nice To Haves

Financial or accounting recordkeeping experience is preferred for the Accounting Assistant I qualification pathway.

Responsibilities

Verify, post, balance, adjust, and reconcile financial transactions; record changes, resolve differences, and maintain accurate accounting records.
Maintain ledgers, registers, and journals, and use word-processing, spreadsheet, accounting, financial, and other related software and databases to enter and retrieve information.
Prepare bank deposits; place stop-payments on lost or stale-dated checks; void checks and post corrections.
Review invoices, statements, vouchers, purchase orders, reimbursement claims, and other payment requests for accuracy, completeness, and compliance with established policies; research and resolve or refer discrepancies.
Process regular check runs, prepare wire transfers using the online banking system, and prepare manual checks.
Prepare cash boxes for student events; explain cash-handling procedures to student club officers; count, verify, and reconcile cash; obtain supporting documentation and issue receipts; process and post cash receipts and disbursements.
Generate and assist with monthly, quarterly, year-end, and special financial, accounting, statistical, summary, and technical reports.
Support annual budget and financial audit processes by verifying account numbers, object codes, and amounts; entering data into the budget system; and providing requested documents to external auditors.
Obtain and verify vendor documentation needed to establish accounts and issue vendor codes.
Perform general office support, including opening and closing the office, sorting and distributing mail and deliveries, preparing and mailing checks, preparing correspondence, filing, recordkeeping, duplicating and distributing materials, and ordering and tracking office supplies.
Assist faculty, staff, students, and other customers with account status, discrepancies, accounting procedures, forms, and department-specific issues; research transactions and update related files and departments on action items.
Perform related duties as assigned.