Accounting Technician II

San Juan College•Farmington, NM

About The Position

This position performs accurate, efficient, higher-level technical duties and provides customer service in support of the Controller, Business Office Student Services Manager, and assigned Business Office operations. The role helps maintain the integrity of the College’s financial operations and internal controls. Duties include processing and reconciling accounts and payments, cashiering, preparing reports and invoices, communicating with students and account holders, and supporting other Business Office staff. The position works independently with autonomy to meet goals and objectives, with work reviewed as required for compliance and secondary approval.

Requirements

Knowledge of generally accepted accounting principles, college policies, and procedures.
Ability to develop effective working relationships and deal tactfully with department heads, officials, staff, suppliers, consultants, and the public.
Ability to work under stress, meet deadlines, and maintain confidential and sensitive material.
Verbal and written communication, analytical, problem-solving, and customer service skills.
Organization and project management skills, including prioritization, decision-making, and problem-solving.
Comprehensive knowledge of computer applications and software packages, including MS Excel, MS Word, MS PowerPoint, Adobe Acrobat Professional, and electronic document management systems.
Ability to work independently with minimal supervision and collaboratively as a team member.
Ability to adhere to FERPA confidentiality requirements and to internal controls, GAAP, GASB, NMHED guidelines, college policies, and standard operating procedures.
Sufficient relevant experience to understand the basic principles of the major duties, usually associated with completing an apprenticeship or internship or having held a similar position for two to three years.
Valid New Mexico driver's license or a driver's license from the state of current residency.
Ability to be bonded.
Submit a cover letter, CV or resume, and a list of three supervisor references with the application.

Nice To Haves

Associate degree.
Experience with Colleague, Workday, and Microsoft applications.

Responsibilities

Manage, reconcile, analyze, and evaluate processes or apply payments for assigned third-party accounts and College programs or services; manage receivables and resolve issues.
Assist with reconciling transactions and student accounts to the General Ledger.
Process and balance daily student services close reports.
Process and balance non-student sales and deposits, including federal and state deposits, special events, and other department deposits.
Reconcile daily banking reports and enter incoming deposit transactions as needed.
Process financial aid payments and student refunds; prepare invoices for sponsors for student tuition, fees, books, and other charges.
Manage student accounts, including waivers and drop lists; send monthly statements and communicate with students about their accounts by phone, email, and text.
Contact account holders to collect past-due balances.
Assist with cashier duties, including monitoring, posting, and reconciling cash to receipts and the accounting system while following internal controls and cash-handling procedures.
Manage housing billings and collections.
Review and approve assigned tasks.
Cross-train with other Business Office staff.
Keep management and customers informed of relevant activities in a timely manner.
Serve on committees as required and assigned.